Job Description
Job Description
Position Overview :
The Sales & Marketing Assistant is essential in maintaining smooth operations within the marketing department, ensuring that communications, data, and documentation are handled efficiently and effectively.
The Sales & Marketing Assistant r plays a key role in organizing and distributing marketing materials, managing correspondence, and supporting the sales process through accurate record-keeping and database management.
Essential Responsibilities :
- Create and Maintain Marketing Files : Organize, update, and manage all marketing-related documents and files to ensure easy access and retrieval.
- Prepare Minutes, Correspondence, Contracts and Other Materials : Record meeting minutes, draft and distribute letters, emails, and other communications as required.
- Mail Introduction Packets, Invitations, Newsletters, etc. : Coordinate the mailing and distribution of marketing materials, ensuring they reach the intended audience in a timely manner.
- Prepare and Distribute Marketing Reports : Compile, format, and disseminate r reports on marketing activities, performance metrics, and sales
- Answer Calls and Respond to Requests : Manage incoming calls, providing information and assistance or directing inquiries to the appropriate team members.
- Perform Routine Clerical Tasks : Handle daily administrative duties, including copying, filing, faxing, and other office-related tasks.
- Perform Data Entry in Sales Database : Accurately enter and update sales and customer data in the marketing database, ensuring all information is current and correct.
- Support the Sales Process : Assist in organizing and processing sales and admission documents, ensuring a smooth and orderly workflow.
- Conduct Tours : Assist in leading and coordinating tours for prospective clients or visitors, providing them with detailed information about the amenities , services, and offerings.
- Assist with Clerical Functions in the Sales Process : Provide administrative support throughout the sales process, from initial contact to document finalization.
- Event Planning : Assists in the coordination of marketing, sales and community sponsored events.
- Assist the sales and marketing team with any special projects and assignments
Qualifications :
- Bachelors degree in Marketing, Communications, or a related field.
- Excellent written and verbal communication skills.
- Ability to manage multiple projects and priorities .
- Proficiency in Microsoft Office Suite applications.
- Proficiency in data base management .
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