Responsibilities
- Perform a variety of administrative functions such as preparing engagement letters, creating and filing expense reports, coordinating couriers, answering phones, and making travel arrangements
- Maintain attorneys' calendars and schedule
- Maintain attorneys' client contact information
- Assist with running conflict checks, opening, and closing of client matters
- Establish and maintain accurate electronic and paper files
- Ensure that the clients' billing requirements are correctly set up
- Input and edit attorneys' time
- Review and edit paperless pre-bills for attorneys' review and approval
- Managing the preparation and processing of commercial transactions from beginning to end
- Order, review, and analyze title documents, title requirements, title endorsements, title search reports, inspections, and surveys
- Review and preparation of contracts for the purchase and sale of real estate
- Preparation of easements, deeds, and other real property-related documents
- Preparation and issuance of title commitments, title policies, settlement statements, title objection letters, closing documents, affidavits, and coordination of disbursements
- Preparation and review of homeowner association documents, condominium association documents, and contract disclosures for residential purchase and sale transactions
- Maintain critical dates for all purchase and sale agreements, due diligence efforts, and client deliverables
Qualifications
- 5+ years of working experience as a Commercial Real Estate Paralegal
- Large commercial law firm experience preferred
- Proficiency with using Windows-based software and Microsoft Word, Excel and Outlook
- Strong verbal and written communication skills
- Ability to plan and prioritize various assignments / projects simultaneously
- Ability to work well under pressure in both an independent and team environment
- Strong attention to detail and follow through
- Flexibility to work overtime as needed
Requirements
- Ability to understand, edit and proof various documents related to conveyances, acquisitions, and real estate development using CompareRite or other redlining applications
- Ability to manage a busy desk for two or three attorneys and work in a team environment
- Ability to pay close attention to detail, meet tight deadlines and adapt to changing priorities
- Excellent written and oral communication skills
- High degree of initiative and ability to plan, organize, prioritize and manage multiple tasks
- Have a can-do attitude and flexibility to work overtime as needed
Technical Knowledge
- Microsoft Office knowledge with Outlook and advance knowledge of Word functions
- Familiarity in using an electronic document management Experience in Filesite / iManage is a plus
- Experience in Simplifile / online public records recording is a plus
- Experience in Adobe
Education
- Bachelor's degree and / or Paralegal Certificate preferred
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