SALES ADMINISTRATIVE ASSISTANT

Sales Administrative Assistant

Job Category : Sales Requisition Number : SALES04589 Showing 1 location Job Details

Description

About the JW Marriott Nashville :

The JW Marriott Nashville Hotel offers the ideal location for leisure, business and meeting guests in the heart of downtown Nashville, adjacent to the state-of-the-art Music City Center.

The first-to-market JW Marriott property includes 533 guestrooms, inclusive of 37 suites, along with a broad array of amenities.

The 33-story hotel features 50,000 square feet of indoor function space, an expansive 10,000 square-foot outdoor pool and lounging deck overlooking the city skyline, as well as a 15,000 square foot event lawn.

Owned and operated by Turnberry, the JW Marriott Nashville is located at 201 8th Ave. South, Nashville, TN. To learn more, visit the official JW Marriott Nashville website at or follow the hotel on social media via , and .

Examples of Duties (includes but is not limited to the following) :

• Provide administrative and customer support to the Sales Team
• Coordinate payroll files and Paid Time Off (PTO) submission for assigned Sales Manager(s)
• Prepare sales- related documents throughout the sales process (e.g. Proposals, contracts, or banquet event orders)
• Gather materials and assemble information packages (e.g. brochures, promotional materials)
• Enter, retrieve, reconcile and verify information (e.g. commissions, leads, third parties) in software involved in the sales process
• Enter and retrieve information contained in computer databases to update records, files, reservations and answer guest inquiries
• Prepare letters, memos and other documents using word processing, spreadsheet, database or presentation software
• Create and maintain computer- and paper- based filing and organization systems for records, reports and documents
• Compile, copy, sort, and file records of office activities, business transactions, and other activities
• Develop and maintain positive working relationships with others, support team to reach common goals, and listen and respond appropriately to the concerns of other employees
• Perform additional duties and projects as assigned

Position Requirements :

• Ability to speak, read, write and understand English
• Professional demeanor appropriate for a luxury environment
• Previous experience in an administrative role required
• Experience in sales and / or hotels, preferred
• Ability to respond to guest requests with a high level of patience, diplomacy and tact
• Strong organizational skills with attention to detail
• Ability to operate computers with proficiency in MS Office suite software
• Proper telephone etiquette necessary and comfortable with interaction with guests and the public
• Ability to follow written and / or verbal instructions
• Ability and experience in setting up and maintaining filing systems
• Must maintain professionalism at all times, demonstrating courtesy and respect to guests and co-workers

Education :

Associate or Bachelors Degree in Business related major preferred

Typical Physical / Mental Demands :

• Must be able to stand, walk, sit for extended periods
• Must be able to bend, stoop, crouch
• Must use hands to reach, grasp, handle, pull and push
• Must have good near and far vision
• Must be able to hear and talk

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