Administrative Assistant - Part Time

Description

SummaryUnder immediate supervision, the purpose of the job is to perform a variety of office support and / or secretarial duties for a specified unit / department.

Employees in this job classification are responsible for composing and word processing a variety of standard documents and correspondence, relaying and resolving routine telephone and / or walk-up inquiries, scheduling calendar items and meetings, processing forms, performing data entry, and establishing and maintaining records.

Edits and proofreads documents to ensure accuracy. May perform duties involving general mathematical calculations. Performs related work as directed.

This position allows eligible veterans and their spouses to claim Veterans’ Preference pursuant to Florida Statute 295. Certain servicemembers may be eligible to receive waivers for postsecondary educational requirements, in the employment by the state and its political subdivisions and are encouraged to apply for the positions being filled.

Applicants claiming preference are responsible for providing required documentation at the time of submitting application.

For information on obtaining a DD 214 visit or call 1-866-272-6272.

Minimum Education :

High School diploma or equivalent.

Minimum Experience :

One year office experience required.

Essential Functions :

• Daily - 10% : Performs a wide variety of typing assignments which may be confidential in nature; operates a computer to enter data, draft, edit, revise, and print letters, tables, reports, and other materials
• Daily - 20% : Greets and directs visitors, as and when appropriate; resolves routine administrative problems and answers inquiries concerning activities and operations of department / division;

accepts, screens, and routes telephone calls; maintains log of inquiries as required.

• Daily - 20% : Performs a range of staff and / or operational support activities; may serve as a liaison with other departments on basic administrative and / or operational matters.
• Daily - 10% : Sorts, screens, and distributes incoming and outgoing mail; drafts or prepares responses to routine inquiries;

prepares photocopies and facsimiles, and operates a variety of office equipment.

• Daily - 10% : Establishes, maintains, processes, and updates files, records, and / or other documents.
• Monthly - 10% : Arranges meetings and conferences, schedules interviews and appointments, and performs other duties related to maintaining one or more individual schedules.
• Other - 10% : Orders, stocks, and distributes office supplies.
• Other - 5% : Performs related duties as assigned.

Knowledge, Skills and Abilities :

• Contributes as a team member
• Frequently acts in a helping or assistant mode
• Standard computer and telephone skills
• Ability to work with a diverse population of student, faculty and staff

Competencies : Respect for Others

Respect for Others

Demonstrates respect for team members and constituents by valuing their contributions toward the goals of the work unit and the College.

Maintains professionalism and contributes to a cohesive work environment

Teamwork

Cooperates and collaborates with individuals & groups that supports the mission and values of the College

Works effectively with all individuals and contributes to a positive environment by working with a diverse population of students, faculty, staff and external constituents.

Contributes to an inclusive, respectful, and empowering working environment that welcomes varying perspectives

Flexibility & Adaptability

Adapts approaches as situations in the work environment changes. Supports change based on the environmental needs, emerging technologies, and system upgrades

Technical Expertise

Effectively applies concepts, theories, methods, tools, techniques, and expertise in administrative and clerical support

Continuous Improvement & Learning

Actively develops one's own skills and explores opportunities for personal learning and continuous development within the job's functionality and in support of the goals and mission of the department, division and College

Position Time Type

Part time

Position Number

P0088876

Department

North Health Science Nursing

Salary Range

$12 per hour

Posting End Date

Work Schedule

Varies