Front Desk Receptionist

The Role We Want You For :

We are seeking a dedicated and professional Front Desk Receptionist to join our team at Clayco. This role is pivotal in providing essential office support through a variety of clerical tasks.

The ideal candidate will handle incoming calls, manage mail and packages, oversee office supply requisitions, and coordinate weekly lunch orders among other duties.

This position requires a proactive individual with excellent communication skills and a strong ability to multitask.

Specific Responsibilities :

• Office Operations : Open and close the office daily, ensuring a smooth start and end to each business day.
• Guest Management : Welcome and assist external guests, vendors, and couriers. Coordinate the needs of internal visitors from other offices, including security badge access and workspace arrangements.
• Call Handling : Answer and direct incoming calls to the appropriate associates.
• Mail and Package Distribution : Receive and distribute mail and packages promptly and efficiently.
• Common Area Maintenance : Conduct daily sweeps of common areas such as conference rooms, kitchens, and dishwashers to maintain cleanliness and order.
• Lunch and Grocery Orders : Place weekly lunch orders and restock groceries.
• Event Coordination : Order food, snacks, and beverages for special meetings and events.
• Office Supplies Management : Inventory and order office supplies, ensuring storage spaces such as supply closets and mail rooms are organized.
• Conference Room Scheduling : Maintain and oversee conference room schedules.
• Maintenance Coordination : Handle maintenance requests with the landlord or appropriate vendors in a timely manner.
• Expense Reconciliation : Reconcile monthly office expenses by uploading receipts and providing appropriate cost codes.

Job Requirements :

• A minimum of 3-5 years of experience in a similar role.
• High school diploma or equivalent.
• Proficient in English, both oral and written.
• Excellent knowledge of MS Office, particularly Excel and Word.
• Strong communication and interpersonal skills.
• Superior organizational and multi-tasking abilities.
• Effective problem-solving skills.
• A strong customer service orientation.

About Us :

Clayco is a full-service, turnkey real estate development, master planning, architecture, engineering and construction firm that safely delivers clients across North America the highest quality solutions on time, on budget, and above and beyond expectations.

With $5.8 billion in revenue for 2023, Clayco specializes in the "art and science of building," providing fast track, efficient solutions for industrial, commercial, institutional and residential related building projects.

Some Things You Should Know

• We work on creative, complex, award-winning, high-profile jobs across the United States.
• The pace is fast!

Why Clayco?

• Best Places to Work St. Louis Business Journal, Los Angeles Business Journal, Phoenix Business Journal.
• ENR Top Midwest Contractors (#1), Top Design Build Contractors (#4), Top 400 Contractors (#20), ENR Top Green Builders (#5).
• Competitive salary and discretionary bonus.
• A robust benefits package including, health, dental and vision plans, 401k, employee assistance program, flexible spending accounts, life insurance, disability coverage, learning & development programs and more!
30+ days ago