Physician Admin Assistant - Neurology (Full Time, Day shift)

Physician Admin Assistant - Neurology (Full Time, Day shift)-26991

Description

Summary

Performs and provides administrative support services such as scheduling appointments, tests, admissions and procedures as needed.

Preparing correspondence and manuscripts, scheduling meetings, maintaining records & files, and conducting special projects as assigned by Physician and Leader.

Job Specific Duties

Answers and screens calls for Physician(s) and Leader regarding patients, medical results, pharmacy prescriptions, and refills in a professional manner.

Takes messages as needed.

• Assists Physician(s) and Leader in filling out credentialing applications, medical license requirements, and current memberships.
• Maintains a log of Physicians’ Continuing Medical Education credits, all associated expenses, and teaching hours.
• Checks documentation being submitted for Physician's attention to ascertain all relevant data, files, signatures, etc. are included.
• Coordinates and schedules surgeries, procedures, and diagnostic testing for patients. Obtains authorizations and follow-up on pending requests in order to meet patient needs.
• Gathers data for general information purposes or special reports, contacting other employees, departments, agencies, and individuals for additional documents and / or reports as necessary.
• Prepares medical reports and / or documents for Leader's or Physician's approval.
• Makes appointments and maintains calendar, recording such items as medical conferences, rounds, schedules, consultation requests, etc.
• Acts as liaison between employees, agencies, and other physician practices.
• Orders medical and office supplies. Responsible for equipment and repairs.
• Processes all travel applications and makes travel arrangements including hotel reservations.
• Transcribes letters, memoranda, medical examinations, clinical referrals, case summaries, initial workups, consent forms, laboratory reports and / or research summaries.
• Prepares PowerPoint presentations for meetings and forums. Prepares and maintains medical records and documents such as abstracts and medical case histories.

Qualifications

Minimum Job Requirements

2 years of customer service experience in an office setting or similar environment

Knowledge, Skills, and Abilities

• High school education or equivalent preferred.
• 2 years of administrative experience and / or physician office experience preferred.
• Bilingual : English / Spanish highly preferred.
• Knowledge of grammar, punctuation, spelling, and business related writing skills.
• Knowledge of medical terminology.
• Knowledge of office equipment and system programs including Microsoft Word, Excel, PowerPoint and Internet.
• Able to organize and compose general business communication for review and signature.
• Ability to represent department / function in a professional, courteous, and efficient manner

Clerical / Administrative

Primary Location

Florida-Miami-Nicklaus Children's Hospital - Main Hospital Campus

Department

NCPS-NEUROLOGY-3100-440750Job Status : Full Time