Real Estate Executive Assistant

Job Description

Job Description

Bidwell Properties is looking for their right-hand individual, ready to support her at all times.

The right candidate will be assertive, organized, detailed, ambitious, confident, goal-driven and results-oriented. A love for problem-solving, "thinking outside of the box", spreadsheets, and building systems is a MUST! If this job sounds like a match for you, we must speak with you today!

This role's goal is to stay five steps ahead of her boss, keeping track of all the administrative specifics, and paving the way for her to contribute the most to our company.

Her outstanding ability to anticipate demands will be a great benefit to the Founder and CEO, enabling her to create a vision and strategy for every facet of Bidwell Properties and help us achieve our goals for revenue, profitability, and mission.

Ensuring that administrative duties and projects are accomplished with a high degree of efficiency, secrecy, accuracy, flexibility, and positivity is the Assistant's primary duty.

Compensation :

• Salary range - $55,000 - $65,000
• Bonus potential
• Health stipend available
• Hybrid Work Schedule Flexibility

Compensation : $55,000 - $65,000

$55,000 - $65,000

Responsibilities :

• Supports the owner in any and all tasks that need to be handled. This could include picking up laundry, calling to schedule doctor appointments, and more.
• Will help to manage the systems of the business.
• This person will end up owning every portion of building the plans within the CRM, managing Zapier, and making sure the leads are funneling into the systems and being followed up with
• Meeting management including preparing agendas, printing financial reports, taking notes, distributing action items, and arranging catering
• Communicating on the CEO's behalf both internally and externally
• Running errands and attending in-person and video meetings multiple times per week
• Complex calendar management and scheduling (both personally and professionally) on behalf of the CEO and the Executive Team
• Varying personal and professional administrative tasks including, but not limited to, booking appointments, research projects, coordinating travel and ordering gifts / flowers, etc for the CEO and the Executive Team
• Social Media presence and online reputation management on behalf of Founder / CEO
• Project management and light bookkeeping duties
• Assisting with long-term strategic planning concerning businesses, relationships, and other opportunities as they arise
• Communicate regularly with buyers and sellers to include progress reports and feedback from showings on behalf of the CEO.
• Support the agent by preparing CMA’s and Seller Net Sheets, Buyer Net Sheets, updating the contact database as needed, updating and maintaining listing materials / buyer materials, and preparing pre-listing packages / buyer consultations
• Assists the agent in coordinating the staging, repairs, and home improvements required for showing the property
• Schedules all showings and handles all things buyer-related including attending inspections, walkthroughs, and closings as needed
• May help assist in future hiring, interviewing, onboarding, and offboarding processes
• The bottom line : you’re responsible for anything and everything that the owner could need to do and helping them get it done

Qualifications :

• At least 2 years experience in supporting an executive at a high level
• Outstanding organization
• Strong attention to detail
• MUST be able to demonstrate exceptional proficiency in spreadsheet software (Google Sheets / Microsoft Excel), including advanced functions and data analysis capabilities
• Tech-savvy
• Able to multitask and prioritize daily workload
• Able to work independently to support a team and appropriately manage time
• Excellent verbal and written communication skills
• Strong problem-solving abilities
• Discretion and confidentiality
• Candidate must possess a valid driver’s license and working vehicle
• Comfortable handling strong personalities and resolving time-sensitive issues
• Must be thorough and LOVE to-do lists
• This person must have a CAN and WILL DO attitude. This person will do anything and everything they need to free the owner to do what is most important

About Company

A native to the metro DC area, Sarah Brown considers it a joy and a privilege to do business in the city that raised her.

As Principal of Bidwell Properties, Sarah is committed to providing her clients with the highest levels of customer service, advocacy, and expert negotiation skills throughout every step of the home purchase and sale process.

Sarah equips her clients with real-time data and market statistics and has a proven track record for selling homes at the right price and at the right time.

Known for her sharp negotiating skills, her persistent positivity, and intuition (and yes, her candid honesty too), Sarah achieves successful sales for her clients with attention to detail and focused commitment to the task.