Assistant Director for Academic & Faculty Affairs

To be considered for an interview, please make sure your application is full in line with the job specs as found below.

Job Posting Title :

Assistant Director for Academic & Faculty Affairs

Hiring Department :

College of Liberal Arts

Position Open To : All Applicants

All Applicants

Weekly Scheduled Hours :

FLSA Status : Exempt

Exempt

Earliest Start Date :

Immediately

Position Duration : Expected to Continue

Expected to Continue

Location : UT MAIN CAMPUS

UT MAIN CAMPUS

Job Details :

This position will provide high level, professional support for the Associate Dean for Academic and Faculty Affairs and will assist with a large volume of highly complex administrative matters with a university-wide scope.

This position will be required to be On-Site.

Responsibilities

Coordinate with the College’s Finance, HR, Graduate Studies, Research Affairs, and Academic Affairs teams to facilitate the annual Soft Money Budget allocation process and the related special funding request (SFR) process;

includes implementing the new Graduate Cohort Funding model, facilitating summer course management, TA allocations, and budget processes.

Lead multiple aspects of administering faculty leave or award processes for various programs such as FDLs, FDAs, RIAs, and CSEFs.

Provide high-level professional support for duties falling under the portfolio of the Associate Dean for Academic and Faculty Affairs.

Provide support to staff colleagues under the leadership of the Associate Dean for Academic and Faculty Affairs.

As required in the course of assigned responsibilities, represent the Dean’s Office by providing clear and effective communication to College of Liberal Arts chairs, directors, faculty, and staff, the Provost’s Office, the President’s Office, and other colleges.

Maintain and create content published on the COLA Academic Affairs' Wiki.

• Support the Associate Dean as the senior staff contact, providing administrative support, guidance, and expertise, as needed, for a variety of COLA Academic Affairs committees, currently including, but not necessarily limited to : Curriculum Design and Assessment Committee (CDA), College of Liberal Arts International Study Advisory Committee (CLAISAC), FDA Review Committee, FDL Review Committee, Language Policy Advisory Committee (LPAC), Professional Faculty Advisory Committee (PFAC), and Teaching Awards Review Committee.
• In partnership with the Associate Dean and other Dean’s Office units, working alone or collaboratively, review, update, and craft various COLA faculty or academic affairs policies, as policy needs arise.
• Provide administrative support to the Dean and Associate Dean for the annual faculty hiring cycle.
• Provide administrative support for various Dean’s Office initiatives and requests such as interdisciplinary majors, online course initiatives and policies, and periodic strategic planning processes.
• Other related functions as assigned.

Required Qualifications

Bachelor's degree. Minimum of seven years of experience working at UT Austin with thorough knowledge of university policies and procedures.

Three or more years of experience in a supervisory position. Excellent interpersonal skills and highly competent in communicating, both verbally and written, with a variety of audiences.

Demonstrated record of professionalism, including appropriate handling of confidential and / or sensitive information. Demonstrated success in process improvement and implementing solutions, while ensuring the integrity of procedure, records, and internal controls.

Ability to work as team member. Strong organizational and problem solving skills, and ability to adapt to change, and execute overlapping projects successfully.

Demonstrated ability to think critically and strategically and to solve problems, effectively. Demonstrated data analytics experience, including successful data collection, records maintenance, and reporting.

Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

More than seven years of experience working at UT Austin. Professional experience working with faculty. Demonstrated ability to work effectively as a member in a team-oriented environment.

University experience supporting a senior faculty administrative leader. University experience administering multiple faculty programs.

Demonstrated ability to analyze, interpret, and communicate complex policies and program rules. Experience designing administrative procedures.

Familiarity with Workday, Tableau, and other university information systems.

Salary Range

$92,000 + depending on qualifications

Working Conditions

• Typical office environment
• Repetitive use of keyboard at a workstation
• May require additional work hours during peak periods.

Required Materials

• Resume / CV
• 3 work references with their contact information; at least one reference should be from a supervisor
• Letter of interest

Important for applicants who are NOT current university employees or contingent workers :

You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications.

Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section;

you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded.

Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers :

As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply.

This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume.

In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.

that were noted above.

Employment Eligibility :

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers.

Staff who are promotion / transfer eligible may apply for positions without supervisor approval.

Retirement Plan Eligibility :

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

Background Checks :

A criminal history background check will be required for finalist(s) under consideration for this position.

Equal Opportunity Employer :

The University of Texas at Austin, as an equal opportunity / affirmative action employer , complies with all applicable federal and state laws regarding nondiscrimination and affirmative action.

The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

Pay Transparency :

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant.

However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

Employment Eligibility Verification :

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States.

Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.

E-Verify :

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197.

Compliance :

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act).

If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting.

Responsible employees under Title IX are defined and outlined in HOP-3031 .

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report.

You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.

206, Austin, Texas 78701.

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