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Stock Administrator

Stock Administrator

FINITETEK INCIrvine, CA, United States
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As a Payroll & Equity Administrator – Senior Associate / Manager, you will manage payroll operations and Stock equity compensation administration for a publicly traded company subject to SOX audits. This role requires proven experience supporting a workforce of 100+ employees , deep technical knowledge of payroll and equity systems, and the ability to operate in a highly regulated environment. You will work cross-functionally with HR, Finance, and Legal teams to ensure compliance, accuracy, and efficiency.

Essential Job Duties :

Payroll Administration

  • Implements, maintains, and reviews payroll processing systems to ensure timely and accurate processing of payroll transactions including salaries, benefits, garnishments, taxes, and other deductions.
  • Ensures accurate and timely processing of payroll updates including new hires, terminations, and changes to pay rates.
  • Administer end-to-end payroll for 100+ employees across multiple states.
  • Ensure compliance with federal, state, and California payroll laws, tax filings, and reporting requirements.
  • Maintain and reconcile payroll records ; ensure timely submission for SOX audit controls.
  • Partner with Accounting and Finance to ensure accurate compensation and benefits reporting.
  • Act as a primary contact for employee payroll inquiries.

Equity Compensation Administration

  • Lead and manage the administration process from start to finish while connecting with other stakeholders and team members to guarantee proper execution.
  • Administer and reconcile employee equity plans, including RSUs, stock options, and ESPPs, from grant to vesting and exercise.
  • Maintain accurate records in equity systems (e.g., Certent, CPU, BAML) integrated with payroll and HRIS.
  • Ensure compliance with SEC, IRS, and SOX requirements in equity reporting.
  • Support internal and external audit requests related to stock-based compensation.
  • Respond to employee questions regarding vesting schedules, tax treatment, and plan rules.

    • Qualifications & Requirements :

  • Proficient with Microsoft Office Suite (Excel, Word, Outlook, PowerPoint) or related software.
  • Proficient with ADP Workforce Now (ADP WFN) payroll system.
  • Knowledgeable with CPU, BAML (Bank of America Merrill Lynch), and Certent equity administration tools.
  • Experience with HRIS integrations and equity platforms (e.g., Certent, Carta, Shareworks).
  • Proficient Excel skills (pivot tables, reconciliations, data validation).
  • Excellent verbal and written communication skills
  • Strong analytical and problem-solving skills
  • Excellent time management skills with a proven ability to meet deadlines
  • Proven ability to maintain confidentiality and data integrity.
  • Ability to work overtime when required

    • Education and Experience

  • Bachelor’s degree in Accounting, Finance, Business Administration, HR, or related field preferred.
  • CPP (Certified Payroll Professional) or CEP (Certified Equity Professional) certification preferred.
  • 3–5+ years of payroll and / or stock equity administration experience in a publicly traded company.
  • Direct experience supporting SOX audits and internal control requirements.
  • Experience managing payroll for 100+ employees (multi-state preferred).
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    Stock Administrator • Irvine, CA, United States