Administrative Assistant, (A263605-1), 205, Administration / Compliance

Administrative Support Position

City of Laredo

$18.93 Hourly

Laredo, TX

Full-time

Job Number : A263605-1

Department : Airport (36)

Division : Administration

Opening Date : 10 / 08 / 2025

Closing Date : Continuous

Job Description

Provides administrative and program support for Administration / Compliance for the Airport department, assisting with the planning, coordination, and evaluation of departmental projects and functions. Performs a wide variety of administrative assignments requiring initiative, adaptability, and good judgment, often extending beyond routine office tasks.

Essential Duties and Responsibilities

Processes and manages purchase requisitions, accounts receivable / payable, billings, and operating reports, ensuring accuracy and compliance with the Federal Aviation Administration (FAA) and City policies.

Drafts and edits letters, memorandums, ordinances, resolutions, Council communications, and status reports.

Develops, maintains, and updates Airport's filing and recordkeeping systems.

Assists in maintaining effective communication between staff and departments, visitors, and external business contacts.

Receives public complaints and coordinates with staff and departments to resolve issues.

Assists with lease management, including monitoring lease terms, payments, and expirations.

Conducts property research for City Projects.

Assists with reviewing settlement statements, legal documents, appraisals, contracts, deeds, tax statements, and other real estate instruments.

Prepares reports and maintains accurate records of financial transactions and assists with budget preparation.

Maintains the Airport's inventory of assets.

Contacts vendors, prepares requisitions, and processes purchase orders.

Manages and processes payroll for the department; ensures proper documentation is processed and submitted in a timely manner.

Performs bookkeeping functions, including recording financial transactions, managing accounts receivable and accounts payable, and preparing necessary documents for transfers.

Performs other duties as assigned.

Competencies for Successful Performance of Job Duties

Knowledge of :

• Cash handling, accounting, and record keeping
• City of Laredo policies, procedures, and processes
• Modern office procedures and methods including computers and applicable software, such as Microsoft Office, AS400
• English grammar, spelling, and punctuation
• Methods and practices of assembling and analyzing data

Skills and Abilities :

Work Environment / Conditions and Physical Demands

Physical Effort Requirements :

Work Environment Locations :

Sometimes :

Often :

Exposures :

Travel :

Minimum Qualifications

Required Education and Experience :

Required Licenses or Certifications :

As part of the minimum requirements for all positions with the City of Laredo, a thorough background check and certified school transcripts will be required from all applicants who are offered employment.

Effective February 24, 1997, all selected applicants are required to undergo a drug and alcohol test prior to employment.

Effective January 7, 2008, all persons in safety-sensitive functions / positions, as per City of Laredo Drug and Alcohol Policy definition, shall be subject to random drug and alcohol testing.

A person with a disability who needs a reasonable accommodation related to a selection process is requested to contact the Human Resources Department at (956) 791-7480 two days prior to the scheduled interview and / or test if applicable.

City of Laredo is an Equal Opportunity / Affirmative Action / Pro Disabled and Veteran Employer. We welcome differences in the form of gender, race, ethnicity, disability, geography, socioeconomic status, age, politics, religion, philosophy, sexual orientation, or gender identity. All applicants who share this goal are encouraged to apply. Must be able to function in a principle-based organization that has a culture built on character and core values.