Position Information Position Title Asst Director of Financial Aid Services, Compliance FLSA Exempt FT / PT Full Time Hours Per Week Work Schedule M-F 8 : 30-5 Grade 16 General Responsibilities This position supports the director in ensuring Colleague processing complies with federal, state, and institutional regulations and policies.
It involves assisting with compliance, strategic planning, budget development, enrollment management, emergency preparedness, and statistical data management.
The role includes enhancing financial aid operations, auditing the Colleague Data System for Title IV and other funding, and ensuring office and system compliance.
The position collaborates with FAS leadership to implements new processes, develop training modules, and communicate financial aid regulations.
It is crucial for maintaining federal compliance and involves supervising the office supervisor and part-time staff. Work Performed Assists the director with strategic planning and budgeting processes for the FAS office as well as federal, state, and institutional funding sourcesAssists the director with identifying and maintaining internal controls to ensure that financial aid is awarded and disbursed, accurately.
Assists the director with reviewing, interpreting, and implementing new federal and state laws and regulations.Conducts internal audits on all aspects of the student eligibility and notification process, processing (manual and automated processes), disbursements and all related record keeping.
Coordinates cross-departmental training programs and assists with the development of broader professional training programs for FAS staff members (new and seasoned).
Assists the director and works closely with the Public Relations and Marketing unit to develop office publications.Collaborates with the FAS leadership regarding federal programs processing and reconciliation to ensure federal programs are reconciled accurately and timely.
Serves on various committees across campus to ensure that federal regulations and expectations are met by the college and that the needs of financial aid students and the impact of various college programs, policies and procedures for this population are considered.
Responsible for the implementation, review and update of the financial aid policies and procedures manual, as well as the college website.
Ensuring compliance with Dept. of Education and accrediting agencies.Assist the director with data requests and reporting, as needed.
Assists with the Return of Title IV process, as needed. Ensures that calculations are completed accurately and timely.Works with other Enrollment Services units, the Finance Office and other college units, as appropriate, to resolve student issues.
Works closely with the Howard Hub manager to provide support and training.Supervises the office manager and part-time staff members.
Oversees the student inquiry system (TeamDynamics), the ACD phone system, and the document intake
process.
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