Job Description
Company Overview :
People power our future. That is why advancing a dynamic, inclusive environment, where everyone grows and thrives is critically important to us.
Our ingenuity fuels daily life. Together, we’ve forged some of the most trusted partnerships across the energy value chain to make what was once just an idea a reality : laying subsea infrastructure thousands of feet below sea level, installing offshore platforms hundreds of miles from shore, and using our expertise to design and build offshore wind infrastructure.
For more than years, we've been making the impossible possible. Today, we're driving the energy transition with more than 30, of the brightest minds across 54 countries.
Here, what you do matters.
Job Overview :
The Administrative Assistant has established strong organizational, multitasking, attention to detail, and interpersonal skills to perform a range of day-to-day activities.
They can recognize and solve typical General Services problems with limited supervisory approval. They are tasked with evaluating and selecting solutions from established options.
Their work directly impacts their team through the quality of the services or information provided.
Responsibilities
Key Tasks and Responsibilities :
- Perform a variety of research functions and use computer programs to produce reports, spreadsheets, and presentations
- Type and proofread documents, correspondence, and forms
- Carry out varied assigned tasks requiring knowledge of office protocol, demonstrating an understanding of the organization, policy programs, and procedures related to the work of the office
- Coordinate and set up meetings and conferences
- Arrange travel and work on special projects
- Maintain the schedule of one or more individuals
- Set up and maintain manual and electronic filing systems
- Answer the telephone, take, and relay messages, and address routine and non-critical issues or routes to the appropriate person
- Coordinate and process general administrative work such as time sheets, vacation requests, supply requisitions, etc.
- Photocopy, fax, and scan documents as required
- Assure of effective mail and package distribution
- Assist employees and managers with general administrative requests
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