DIRECTOR OF ADULTS AND ADULT FAMILIES BUDGET

APPLICANTS MUST BE PERMANENT IN THE ADMINISTRATIVE STAFF ANALYST CIVIL SERVICE TITLE OR BE PERMANENT IN A COMPARABLE TITLE ELIGIBLE FOR 6.1.9 TITLE CHANGE.

The Department of Homeless Services (DHS) is one of the largest organizations of its kind committed to preventing and addressing homelessness in New York City.

Collaborating with other public agencies and not-for-profit partners, the Department of Homeless Services works to prevent homelessness before it occurs, reduce street homelessness, and assist New Yorkers to transition from shelter into appropriate permanent housing.

The Shelter and Support Program Budget division is responsible for managing the agency’s $2 Billion expense budget related to the areas of the DHS Shelter Budget portfolio.

The division is responsible for the effective implementation of all budgetary aspects of the Agency’s shelter and support program contracts;

ensure accuracy of all DHS shelter budget activities associated with the management, and information distribution. The Director of Adults and Adult Families Budget reports to the Assistant Commissioner of Shelter and Support Programs Budget and is responsible for a portfolio of contracts within the Adults and Adult Families population.

The Department of Homeless Services (DHS) is recruiting one Administrative Staff Analyst NM-II to function as Director of Adults and Adult Families Budget who will :

Oversee the daily operations of the Adult and Adult Families budgets and managing budgets for Contracted Human Service Providers.

Research contract analysis to ensure contract funds are expended appropriately. Provide direction and supervises the portfolio assignments for the budget analysts.

• Manage the preparation of budget submissions, review of contracts, amendment configurations, certification of funds, financials allocations in PASSPORT, creating REQs in Passport for contracts, contract configurations and modifications, encumbrances, and new need analysis.
• Monitor the shelter budget codes cash flow, surplus needs forecasting, and agency projections on provider’s operating needs.

Evaluates high-level budget submissions and new needs. Ensures individual line items and overall program budgets are funded and follow all OTDA and other direct oversights.

Prepare performance reports to ensure compliance with agency’s requirements and federal / state / city guidelines. Reviews operating budgets periodically to analyze trends affecting budget needs.

Meets with senior and executive staff to provide data relating to spending patterns and service allocations to inform policy development.

• Provide technical expertise to providers on all budget matters within the Adults and Adult Families portfolio.
• Liaise with Capacity Planning Development Services (CPD), Programs, DSS Finance, MOCS, Comptroller’s Office, OMB, and NYS OTDA to provide critical information regarding all budgets.
• Work on special projects as needed.

Minimum Qualifications

• 1. A master's degree from an accredited college in economics, finance, accounting, business or public administration, human resources management, management science, operations research, organizational behavior, industrial psychology, statistics, personnel administration, labor relations, psychology, sociology, human resources development, political science, urban studies or a closely related field, and two years of satisfactory full-time professional experience in one or a combination of the following : working with the budget of a large public or private concern in budget administration, accounting, economic or financial administration, or fiscal or economic research;
• in management or methods analysis, operations research, organizational research or program evaluation; in personnel or public administration, recruitment, position classification, personnel relations, employee benefits, staff development, employment program planning / administration, labor market research, economic planning, social services program planning / evaluation, or fiscal management;

or in a related area. 18 months of this experience must have been in an executive, managerial, administrative or supervisory capacity.

Supervision must have included supervising staff performing professional work in the areas described above; or

2. A baccalaureate degree from an accredited college and four years of professional experience in the areas described in "1" above, including the 18 months of executive, managerial, administrative or supervisory experience, as described in "1" above.

Preferred Skills

• Excellent skills in quantitative data and policy analysis.-Familiarity with software, such as PASSPORT and Accelerator.
• Strong writing, communication, and interpersonal skills.

55a Program

This position is also open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate at the top of your resume and cover letter that you would like to be considered for the position through the 55-a Program.

Public Service Loan Forgiveness

As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs.

For more information, please visit the U.S. Department of Education’s website at class "jobad-residencyRequirement">

Residency RequirementNew York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County.

To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.