Office Manager/Project Coordinator (Heavy Civil/Underground Utility Construction Company)

Position Objectives and Responsibilities

Spiniello Companies is a privately held, national, full-service utility contractor. Founded in 1922, we are one of the few companies that fully self-performs all aspects of excavation and specialty pipe rehabilitation.

Headquartered in New Jersey, we also have office locations in Maryland, Washington D.C., and California. Spiniello has annual revenues in excess of $150M and performs dozens of projects simultaneously.

We currently have over 100 salaried and 300 hourly employees.

We are seeking a highly motivated individual with experience in writing and developing technical proposals for Design Build and CMAR request for proposals.

This individual should have strong technical writing skills and will be required to lead a team to develop proposals with technical assistance from our operations team.

Additionally, this individual will serve as our office manager helping manage day-to-day office operations.

• Maintains office efficiency by planning and implementing office systems, layout and procurement.
• Partners with hiring manager and HR to properly onboard and offboard employees
• Draft / Develop and Manage the Proposal Writing Process
• Review RFP and Identify various elements required to help outline proposal requirements
• Draft and Execute Teaming Agreements with various subcontractors
• Create and Manage Proposal Schedule to meet various milestones and deadlines
• Conduct interviews with various teaming partners and operations team members to help understand and develop our proposal response
• Partners with hiring manager and HR to properly onboard and offboard employees
• Point person for all field employees' new hire and benefit paperwork
• Direct employees to HR for employee related questions and concerns
• Manage day to day office operations (i.e. phone, mail, assist field / yard)
• Ordering and maintaining inventory of office supplies
• Planning, organizing, and overseeing social events
• Assist with reviewing payroll reports and separating sub-contractor employees and submitting that time to sub-contractors.
• Adding employees and forms to the HCSS system and managing work authorization
• Assist with shipping and receiving of packages and deliveries
• Other duties as necessary

Position Requirements and Qualifications

• 5-7 years of prior experience with a role involving proposal / technical writing or in similar role is required
• Expert Knowledge of Microsoft Office including Word, Excel, PowerPoint
• Experience in Heavy Civil construction a plus, but not required
• Able to successfully function as a leader and team player
• Detail oriented, self-motivated, and self-directed
• Ability to prioritize multiple demands in a fast paced, changing work environment. Exceptional organizational and multi-tasking abilities, problem-solving skills, critical thinking, interpersonal skills.
• Excellent communication, both written and verbal, skills and able to effectively communicate with employees at all levels of the company and vendors.
22 hours ago