Senior Manager, Member Relations, Global Outreach, Awards Administration

Description

The Senior Manager will provide exceptional administrative support to the Senior Vice President, Member Relations, Global Outreach and Awards Administration.

Responsibilities include leading the year-round administrative and logistical support to the International Feature Film Award's submission process.

They will also be responsible for logistical support for meetings (Executive Committees, Task Forces, Board of Governors), events (Oscar Week, Oscars, Member Receptions), and a variety of projects.

The Senior Manager is extremely organized, efficient, diplomatic, ethical, aware of global news, able to anticipate the needs of this job, and able to provide feedback and innovative ideas to help improve workflow.

In addition to being a proactive team member, they are tech-savvy and an excellent communicator.

Duties and Responsibilities :

• Report directly to the Senior Vice President, Member Relations and Awards on all matters related to the International Feature Film Award and its year-round submissions progress as well as projects related to the Academy's Global Outreach efforts.
• Leading administrative support including scheduling, preparing, and presenting material for the International Feature Film Executive Committee and the International Engagement Committee, related sub-committees and task forces.
• Create and maintain data, demographics, records, and documents pertaining to the International Feature Film Executive Committee and the International Engagement Committee.
• Maintain organized and consistent meeting minutes and reports including attendance numbers for immediate delivery for executive review.
• Organize and oversee the delivery of required materials for film submissions in the International Feature Film category including physical and digital media.
• Create, review, proofread and edit a variety of documents, press releases, and communications for accuracy, proper formatting, and spelling to ensure consistent and correct output.
• Build and maintain year-round diplomatic relationships with the global organizations submitting to the International Feature Film Award including independent filmmakers, governmental organizations and film commissions.
• Maintain in consistent contact with all International Feature Film Award voters' questions and concerns related to the voting process.
• Main liaison overseeing the construction of all International Feature Film Award technical systems in conjunction with the Academy IT team.
• Facilitate year-round communication between the International Outreach management team and other departments, Selection Committees, film distributors, filmmakers, Academy Members, Executives, and the public.
• Promptly respond to inquiries and issues regarding rules and bylaws by overseeing 3 email inboxes related to the International Feature Award and the International Engagement Committee.
• Generate statistical and demographic reports for branches, committees, and awards categories related to International Engagement.
• Oversee organization and production shortlist screenings related to the International Feature Film Award.
• Produce and lead events, receptions or gatherings (live or virtual) related to the International Feature Film Award, the International Engagement Committee and Academy 100 (A100) including budgets, RSVPs, logistics, execution, and post-reports.
• Work closely with the Academy Museum on organizing, inviting and producing the Oscar Week events.
• Support the Member Relations, Global Outreach and Awards Administration team with tasks related to Oscar day, Governors Awards, and other high-profile events.
• Assist in compiling materials for the Academy Membership Review process when requested.
• Supervise one individual, a specialist.
• Other duties and special projects as assigned by the SVP and Chief.

Position Requirements

Qualifications and Requirements :

• A bachelor's degree required.
• 5+ years of administrative experience, preferably in the film industry or with a film organization required.
• 3+ years managing a team of 3+ required.
• Experience working with international governments, companies or organizations preferred.
• Professional working proficiency in a second language preferred.
• Experience in public speaking and leading presentations in public settings required.
• Advanced proficiency in technical aspects related to film materials including film trafficking, media QCing, and troubleshooting of media deliverables.
• Print trafficking and programming slotting experience preferred.
• Ability to work with discretion and professionalism in certain environments such as environments with high level executives, VIPs, Board of Governors, Academy Members, and the public.
• Ability to maintain professionalism and confidentiality always.
• Advanced skills in Microsoft Office Suite applications (Outlook, Word, Excel, and PowerPoint); Experience with relational databases recommended;

CRM and Airtable proficiency desired.

• Highly professional verbal and written communication skills with special attention to detail and accuracy.
• Ability to work independently and cooperatively with other members of the Member Relations and Awards team as well as other Academy departments and outside companies.
• Work with the Membership admin team in answering phones and replying to emails as needed on a rotational basis.
• Ability to work and meet deadlines under pressure and change tasks as needed.
• Availability to work some nights and weekends, sometimes on short notice.
• Must have reliable transportation.

If hired, we require all employees to be vaccinated against COVID-19, unless a medical or religious accommodation is needed as determined on a case-by-case basis.

The expected salary for this role is $75,000. The actual pay offered will be determined by factors such as experience, skills, training, location, certifications, education, and other factors permitted by law.

Decisions will be made on a case-by-case basis.

Our Benefits :

• Comprehensive medical, dental, and vision.
• PTO and Sick Time
• 401(k)

LI-DNI

Full-Time / Part-Time

Full-Time

Position

Senior Manager, Member Relations, Global Outreach, Awards Administration

Location

Beverly Hills

About the Organization

The Academy of Motion Picture Arts and Sciences is a global community of more than 10,000 of the most accomplished artists, filmmakers and executives working in film.

In addition to celebrating and recognizing excellence in filmmaking through the Oscars, the Academy supports a wide range of initiatives to promote the art and science of the movies, including public programming, educational outreach and the Academy Museum of Motion Pictures.

EOE Statement

The Academy is committed to equal opportunity in employment and to creating and valuing diversity in its workforce. Maintaining a diverse workforce is important to the Academy.

The Academy enforces a strict policy that prohibits discrimination in hiring, training, compensation, promotion, transfer, or termination, whether on the basis of race, color, national origin, religion, sex, disability, age, veteran status, sexual orientation or genetic information.

This includes a workplace that is free of all forms of harassment. Also, to help foster diversity, the Academy uses programs that ensure fairness of opportunity, pay, and growth to all applicants and employees.

Every employee of the Academy is required to follow this policy and to preserve the Academy's commitment to diversity.

This position is currently accepting applications.