BOOKKEEPER CLERK

Position Type :

Secretarial / Clerical / Bookkeeper

Date Posted : 11 / 20 / 2023

11 / 20 / 2023

Location :

Career Success District Office

Job Title : Bookkeeper Clerk

Reports to : Comptroller

Location : TBD

Job Summary :

The primary responsabilities of a bookeeper is maintaining our financial records, ensuring accuracy and compliance with accounting principles and regulations.

This position will work closely with our comptroller and receive direction on a daily basis. Responsabilities of this position may include data entry, working in spreadsheets and bookkeeper programs, and creating reports.

Their primary role is to record and classify transactions, ensuring that all financial data is organized and up-to-date.

While accountants analyze data, a bookkeeper may still have to do some analysis to determine the cause of these errors or data discrepancies.

It is important to have a team approcah to resolving challenges, this position will interact will leadership in the organization to work woth state and federal funds.

Minimum Qualifications :

• High school diploma
• Must be proficient with QuickBooks
• Must be proficient with excel
• Attention to detail and the ability to meet deadlines
• Organization, communication, and time management skills
• Excellent math, data entry, and accounting
• Proficiency with computers, including working with spreadsheets
• Valid Arizona IVP Fingerprint clearance card
• Demonstrated 3 years experience in a similar or bookeeping position
• High level of integrity and trustworthiness in handling financial information.
• Familiarity with school finance software, state funding mechanisms, and reporting requirements is highly desirable.

Responsabilities :

• Record and classify transactions, including accounts payable, accounts receivable, and other financial data.
• A / P data entry daily. Approximately 100 bills per month.
• Enter credit card transactions monthly. Approximatley 150 transactions per month
• A / R data entry weekly.
• Other Accounting reconciliations (e.g. Credit cards)
• Process invoices, purchase orders, and reimbursement requests in compliance with school policies and procedures.
• Assist the Comptroller in preparation of financial reports, budgets, and forecasts.
• Assist with the implementation and maintenance of financial systems, software, and controls.
• Support the Comptroller during the school's annual audit process
• Maintain confidentiality of financial information and exercise discretion in handling sensitive data.

Essential Job Functions :

The list of essential job functions is not exhaustive and may be supplemented as necessary. Depending upon individual assignment, the employee may perform all or a combination of several of the following duties :

• An eye for detail
• The ability to meet deadlines
• The ability to communicate complex data in a clear way
• Exceptional organization skills
• Documenting transaction details
• Fact-checking accounting data
• Notify comptroller of any accounting errors
• Calculate interest charges
• Tracking data
• All duties as assigned

Position : 12 Month

Classification History : Staff

Salary Range : 35K to 45K