Front Desk & Office Services Coordinator

Job Description

Open Access Technology International, Inc. (OATI) is seeking a professional, customer-service-oriented Front Desk & Office Services Coordinator to support our Bloomington location. This role reports 100% on site and is essential in creating a welcoming environment for guests, including, employees, vendors, and VIPs, while ensuring smooth office operations. The starting salary range for the role ranges from $42,000.00 – $52,000.

Key Responsibilities :

• Manage meeting room reservations and ensure seamless event logistics
• Answer and direct calls professionally
• Assign badges to guests and new employees
• Stock and manage office supplies
• Assist the Talent Team
• Coordinate shipments, deliveries, and vendor escorts
• Support building security, monitor gate access, and report turnstile issues
• Respond to alarms and document security concerns
• Assist the Training Department with tracking registrations and participant lists
• Send customer notifications via Outlook (reminders, confirmations, follow-ups)
• Ensure meeting areas remain clean, organized, and event-ready
• Oversee event setup, ensuring a seamless experience for VIP guests
• Coordinate food orders for internal and external events, managing vendor and catering logistics, preparing requisition form
• Maintain detailed documentation of training attendance and scheduling

Qualifications :

This role is ideal for someone looking for long-term growth in a professional setting. If you thrive in a fast-paced, customer-focused environment, we encourage you to apply!

OATI offers Full-time employment which includes competitive salary and benefits, 401(k) plan with company match, paid time off, and excellent health and dental insurance programs. OATI prides itself on providing a stable, supportive environment for career development with opportunities for future growth and promotion within the company. Applicants must be self-motivated, energetic, and willing to work in a team-oriented company.

To apply please send resume to :

OATI Recruitment : talent@oati.netor visit www.oati.com / careers.

OATI is an EEO / AA employer. All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, national origin, sex, sexual orientation, disability, age, marital status, familial status, membership or activity in a local human rights commission, or status with regard to public assistance, or protected Veteran status.

OATI is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. To request reasonable accommodation, contact the Personnel Services Department at 763.201.2000 x 1262 or hr@oati.net.