Job Description
Job Description
Position Summary : The Office Services Representative I will be responsible for a wide range of functions at a client site.
This can include, but not limited to, typical office functions such as copy / print work, mail, scanning, hospitality and reception.
The Office Services Representative is tasked with meeting the client requirements as spelled out in the contract with Loffler Management Solutions.
Essential Duties and Responsibilities :
All areas of responsibility listed below are essential to the satisfactory performance of this position, with reasonable accommodation, if necessary.
Any non-essential functions are assumed to be included in "other related duties as assigned" :
Fulfillment
Pack and ready materials for shipment and distribution.
Use client / Loffler designated control systems to ensure accuracy of job and inventory accuracy.
Mail Services
Receive, sort & deliver mail to client specifications.
Prepare outgoing mail using client site mailing equipment.
Be aware of and follow all US postal regulations.
Copying / Printing
Produce, finish, and deliver finished product based on end user request.
Use Loffler provided and / or customer provided software to schedule and bill print / copy jobs.
Understand and assist as needed in file editing and consulting in preparation for print.
Scanning
Scan originals into client designated locations.
Properly process original document to client specifications.
Maintain high levels of output and accuracy.
Reception
Answer phones, greet clients and visitor and other duties as assigned.
Hospitality
Conference and event set up. Clean, stock and prep client meeting areas.
Courier
Delivery within and outside of client locations.
Shipping & Receiving
Use shipping systems (UPS, FedEx, etc) and client systems to receive and ship client items.
Other related duties as assigned.
Qualifications / Requirements :
Ability to work with minimal supervision.
Works well under pressure and achieve deadlines.
Ability to work with detailed information accurately.
Ability to communicate both written and orally.
Basic proficiency with Microsoft Word, Excel, PowerPoint and Outlook and software.
Valid Driver's license and clean driving record may be required.
Communications Skills - Written and Oral, Interpersonal, Customer Interface, Professionalism, Maturity.
Leadership - Motivated, Good Judgment, Decisiveness.
Organization & Planning - Organized, Administrative Skills, Flexibility.
Education / Experience :
Minimum High School Diploma or Equivalent.
Prior customer service experience preferred.
No industry experience required.
Supervisory Responsibilities :
May be called upon to train and develop skill sets to step into a supervisor or lead role.
Work Conditions :
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The noise level in the work environment is usually minimal to moderate.
Ability to lift 50lbs.
For information on the physical demands of this job, see Human Resources.
Why Work for Us?
- Top Workplace
- Career Advancement
- Employer Paid Life Insurance and Disability
- Paid Time Off, Volunteer Time, Holidays, Bereavement, and Parental Leave
- Benefits Package including FSA, Medical, Dental, and Vision
- 401K with Employer Match
- Tuition Reimbursement
Office Services Representative I - Shipping & Receiving
The Office Services Representative I will be responsible for a wide range of functions at a client site. The Office Services Representative is tasked with meeting the client requirements as spelled out in the contract with Loffler Management Solutions. This can include, but not limited to, typi...
Cashier Hiring ASAP
Sunday – Saturday, varied hours.Individuals applying for this position should be willing to:.Make lasting connections with our customers.Ring up customer purchases in an accurate, efficient, and prompt manner.Problem solves customer questions and/or concerns (you many need to call a manager).Help ma...
Cashier - 020952 - North Branch, Minnesota (North Branch, MN)
Education programs, including GED and Tuition Reimbursement offerings .Medical/Dental/Vision benefits offered for all positions - even part-time! .Vacation Time (Paid Time Off) .An incredible culture that encourages career growth and support .At Border Foods, our purpose is to .We are proud of our ...
Remote Administrative Assistant (No Experience Required) - Earn $25/hr-$45/hr, Full-Time/Part-Time, Flexible hours
...
Senior Administrative Assistant - Tech Digital Engineering
As a Senior Administrative Assistant, you'll support multiple leaders and demonstrate a keen ability to think critically in a fast-paced environment. It takes the talent and vision of a world class Administrative Support organization. ...
Health Office Assistant Iv (lpn)
Health Office Assistant IV (LPN). ...
Substitute Front Desk Receptionist
FRONT DESK RECEPTIONIST - Substitute. We do require that all Front Desk Receptionist Substitutes go through paid training before accepting jobs in Frontline. ...
Administrative Assistant To Assistant Director Of Student Services
Administrative Assistant to the Assistant Director of Student Support Services. High school diploma or GED and moderate experience working as a building, department or district administrative assistant, or equivalent combination of education and experience. Performs intermediate skilled administrati...
Medical Receptionist
Park Nicollet is looking to hire a Medical Receptionist to join our team! Come join us as a Partner for Good and help us make an impact on the care and experience that our patients and their families receive every day. ...
Office Assistant
Office Assistant Job Location US-MN-Center City ID 2024-11396 Status On Call Shift Varied Schedule Varied Hours of Work 7:30 am - 10:00 pm Min USD $15. Ensure that visitors and volunteers sign in Attend to routine office Activities for designated staff to promote efficient daily operation Provide cl...