Receptionist

Job Description

Job Description

Are you ready to join a collaborative team in a fast-paced AM200 law firm with a small firm feel? Do you want to work with a team focused on providing our clients with the very best representation?

Do you want to work in an office where you are appreciated and valued? Butler Snow LLP is looking for an Administrative Receptionist to join our Birmingham, Alabama office.

This position performs a variety of administrative support duties, delivers high-quality services to internal and external clients, exhibiting commitment to integrity and excellence.

The ideal candidate will display a high attention to detail and will be highly organized. The administrative receptionist will also be able to handle sensitive information with discretion and be able to cope with multiple tasks in an effective manner.

What you would do :

• Answer incoming telephone calls and direct call traffic to the proper person utilizing a multi-line phone system with computerized transfer abilities
• Organize and distribute daily mail
• Provide hospitality services for the office including preparing beverage and lunch setups for various internal meetings, coordinating with caterers when needed, cleanup of hospitality areas, and handling inventory related to meetings and events
• Ensure conference center protocols are followed including proper sanitary procedures and other related protocols
• Coordinate internal meetings with the Audio / Visual team when necessary
• Assist in various day to day office and administrative tasks as directed which may include opening the office each morning, maintaining all receipts and handling reimbursements for charges, ordering supplies, stocking and sustaining common areas
• Assist with occasional copying and scanning
• Work closely with the clients, guests, and staff to ensure seamless day-to-day operations as the first line of contact with visitors and attorneys
• Create a welcoming, comfortable and professional environment for all clients, guests, and staff
• Other duties as assigned

What you bring :

• Demonstrated ability to work independently with limited direct supervision
• Demonstrated ability to exercise excellent judgment and discretion in handling confidential information.
• Strong written and verbal communication skills and proven ability to communicate clearly and professionally with individuals at all levels, internally and externally
• A high degree of professionalism and strong work ethic.
• Excellent interpersonal skills, resourceful, accurate and detailed oriented
• Knowledge of MS Office, including Word and Outlook
• High School Diploma or equivalent
• Law Firm experience preferred
• Minimum of one to two years’ experience in a customer service-related field

What you gain :

• A phenomenal team in an extraordinary firm
• The opportunity to work in a collaborative environment
• Ability to grow professionally and personally
• Excellent benefits :
• Medical, Dental and Vision with wellness component
• Free Telehealth coverage
• Short- and Long-Term Disability
• Pet Insurance
• 401K and profit sharing ( after completion of eligibility requirements)
• Generous Paid Time Off Plus Paid Holidays
• Tuition Reimbursement
• In-house training and development

Butler Snow is a values-driven organization with a strong sense of community. We are actively involved in community projects in our 25 plus offices throughout the United States through the Butler Snow Foundation.

At Butler Snow, we believe inclusion is a key driver of innovation and creativity. We have long been committed to fostering, maintaining, and celebrating an environment where creative solutions and new ideas are welcomed.

We believe our diverse workforce contributes to our competitive advantage.

We are an Equal Employment Opportunity Employer.