FURNITURE AND EQUIPMENT PROCUREMENT ASSOCIATE

APPLICANTS MUST BE PERMANENT IN THE PRINCIPLE ADMINISTRATIVE ASSOCIATE CIVIL SERVICE TITLE.

The Department of Social Services (DSS) is comprised of the administrative units of the New York City Human Resources Administration (HRA) and the Department of Homeless Services (DHS).

HRA is dedicated to fighting poverty and income inequality by providing New Yorkers in need with essential benefits such as Food Assistance and Emergency Rental Assistance.

DHS is committed to preventing and addressing homelessness in New York City by employing a variety of innovative strategies to help families and individuals successfully exit shelter and return to self-sufficiency as quickly as possible.

HRA / General Support Services (GSS) provides safe, healthy, and appropriate facilities for HRA’s various social service programs.

Its many functions include facilities planning and coordination, design and construction, renovation, repair and maintenance, custodial and other building services, health / safety program coordination, lease and property management, land use and environmental review activities, contract administration for facilities services, and warehouse operations.

GSS plays a major role in HRA emergency preparedness.

General Support Services (GSS), Property Management is recruiting for one Principal Administrative Associate II to function as Furniture and Equipment Procurement Associate who will :

• Perform site walk-throughs of existing HRA leased facilities to assess current F & E, to determine condition and course of action (repair or replace) by documenting this information on existing floor plans and through photographs.
• Collaborate with the GSS Office of Contracts and Budget (OCBM) and Chief Contracting Officer's (ACCOs) office to procure and install F&E for HRA facilities by obtaining F & E requirements(manifests) from Division of Architecture to package documentation for purchase order requests.

Prepares reports pertaining to future F & E placements and procurements using Microsoft Office.

• Accept deliveries of F&E for initial outfitting of all HRA facilities by organizing their placement and conformance to installation drawings and upon completion submits receiving reports to Bureau of Accounts Payable to ensure payments are made to vendors in a timely manner.
• Perform the salvage of and relinquishment of F&E as it relates to the renovation or relinquishment of HRA facilities by liaising with DCAS to closely follow DCAS guidelines and utilize the Public Surplus Auction site.
• Represent the Division at GSS Work Schedule, Project Coordination, and other necessary meetings to stay informed of upcoming projects.

Provides progress updates for ongoing projects.

Field Work throughout 5 boroughs

Minimum Qualifications

1. A baccalaureate degree from an accredited college and three years of satisfactory full-time progressively responsible clerical / administrative experience, one year of which must have been in an administrative capacity or supervising staff performing clerical / administrative work of more than moderate difficulty; or

2. An associate degree or 60 semester credits from an accredited college and four years of satisfactory full-time progressively responsible clerical / administrative experience including one year of the administrative supervisory experience described in "1" above; or

3. A four-year high school diploma or its educational equivalent approved by a State's department of education or a recognized accrediting organization and five years of satisfactory full-time progressively responsible clerical / administrative experience including one year of the administrative supervisory experience as described in "1" above;

4. Education and / or experience equivalent to "1", "2", or "3" above. However, all candidates must possess the one year of administrative or supervisory experience as described in "1" above.

Education above the high school level may be substituted for the general clerical / administrative experience (but not for the one year of administrative or supervisory experience described in "1" above) at a rate of 30 semester credits from an accredited college for 6 months of experience up to a maximum of 3½ years.

Preferred Skills

• Strong Computer and Communication Skills, including proficiency in Microsoft Office applications, and Adobe Acrobat Pro.
• Knowledge of Public Surplus application and DCAS Office of Surplus Activities Guidelines a plus. -Familiarity with reading Construction Documentation.

55a Program

This position is also open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate at the top of your resume and cover letter that you would like to be considered for the position through the 55-a Program.

Public Service Loan Forgiveness

As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs.

For more information, please visit the U.S. Department of Education’s website at class "jobad-residencyRequirement">

Residency RequirementNew York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County.

To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.