Search jobs > Los Angeles, CA > Part-time > Chief of staff

Chief of Staff

Archinect
Los Angeles, California, US
Full-time
Part-time

T&T is a boutique, award-winning architecture firm specializing in a variety of project types throughout California and internationally.

Hit Apply below to send your application for consideration Ensure that your CV is up to date, and that you have read the job specs first.

We are seeking a highly motivated, personable, and detail-oriented individual to join our staff as Chief of Staff. The ideal candidate shares our aesthetic sensitivity and commitment to outstanding client service and has the exceptional ability to work primarily as part of a small team while also efficiently handling independent tasks.

They know how to supervise a team, are a great communicator, can reprioritize tasks as priorities shift, and are willing to utilize and improve their technical skills to successfully maintain the office.

The position is part-time to full-time and in-office.

JOB RESPONSIBILITIES :

The Chief of Staff plays a key role within the T+T team and oversees Office and Team Management, HR & IT, and Executive Assistance.

1. Team Management

  • Works closely with the Principals and the Studio & Operations Manager to supervise and coordinate a team of 20+ designers, outside consultants, and administrative staff.
  • Oversee the firm’s operations and establish best practices.
  • Participate in meetings with outside consultants.
  • Oversee staffing planning and work with the controller on fee projections.
  • Oversee staffing and project management meetings.
  • Oversee contract reviews and proposal writing.
  • Establish and update best practices in the areas of project management tools and processes, staff development training and mentoring program / reviews, risk management / contract review, and general office culture : communication / events.
  • May participate in invoicing process and billing review.
  • Monitor staff attendance.
  • Oversees admin staff who manage :
  • All office supplies and inventory and budget records for office supplies, hospitality, and equipment as needed.
  • Planning and execution of a variety of office culture events (happy hours, holiday parties, birthdays, etc.).
  • Maintenance of the company calendar with staff schedules.
  • Organization of staff / client meetings, the management and coordination of all other scheduling duties.
  • Office maintenance and quality control.

2. HR Responsibilities

  • Actively participate in collaboration with the principals in firm development, staffing and recruiting, office policy, and culture fostering.
  • Develop and implement staff training programs.
  • Onboarding : ensure a smooth and personable onboarding experience, setup, and orientation.

3. IT Responsibilities

  • Oversee admin staff and consultants who manage :
  • Onboarding of new staff station set-up w / software packages .
  • Coordination with IT consultants on a quarterly, monthly, and / or weekly basis.
  • General troubleshooting or other IT issues.

4. Executive Assistance

Works closely with the Executive Assistant and the Senior Administrator / Calendar Manager to help support the two principals.

QUALIFICATIONS :

  • Minimum of 10 years of experience, preferably within an architecture / design firm.
  • Bachelor’s or Master’s degree from a US-accredited program.
  • Excellent verbal and written communication skills.
  • Attention to detail, a professional demeanor, and a willingness to take on new challenges.
  • Strong organizational skills including the ability to prioritize.
  • Proficiency in Microsoft Office and G Suites.
  • Interest in graphics and experience with Adobe Creative Suite a plus.
  • Working on Mac-based platform.
  • Basecamp and Asana knowledge desired; technology nimbleness a big plus.
  • US work permit.

WHO WE ARE

We have been in business for 30+ years, working often with repeat clients that we are fortunate to count as friends. Inspired by site and responsive to climate, we are an international practice and regionally known for our expertise in a variety of project types.

We design exceptional environments for life.

Our people are the key to our success. We are an open office environment that understands some of the best design solutions come from diversity and a collaboration of different viewpoints and expertise.

We work hard while understanding that a fulfilling work life is best when balanced with a fulfilling personal life.

We are located on the Westside of Los Angeles. We are an Equal Opportunity Employer. We offer competitive benefits.

JOIN OUR TEAM

J-18808-Ljbffr

2 days ago
Related jobs
Promoted
VirtualVocations
Burbank, California

A company is looking for a Chief of Staff to support the executive team and enhance organizational efficiency. ...

Promoted
Passes
Los Angeles, California

We're hiring for a Chief of Staff for Lucy Guo, our CEO. Join us and be a part of a team that is shaping the future of the creator economy. The goal of this role is to be Lucy's right hand person to make her the most effective CEO possible. You'll be working on a wide range of projects that range fr...

Promoted
VirtualVocations
Burbank, California

A company is looking for a Chief of Staff, Sales to support the Chief Sales Officer and the Sales Leadership Team. Salesforce)Experience developing teams of varying experience levels, particularly recent college graduates. ...

Promoted
Northwoodspace
El Segundo, California

The Chief of Staff will be a key driver of Northwood's operational success in service of aggressively delivering on our mission to transform the connection between earth and space. Northwood is on a mission to transform connectivity between earth and space and bring the benefits of space to the mass...

Promoted
The Trump Group
Los Angeles, California

Poised, polished, and possessing an excellent professional demeanor, with the ability to work comfortably with a wide range of levels and management including professionals, politicians, and senior officials. Acqualina Resort and Spa which has been named (Out of the tens of thousands of hotels in Am...

Promoted
UCLA
Los Angeles, California

Reporting to the Vice Chancellor & Chief Financial Officer (CFO) and serving as a member of the senior management team, the Chief of Staff will work as a partner to the Vice Chancellor & CFO in all University activities. The Chief of Staff advises and provides analytical support and leadersh...

Promoted
University of California Los Angeles
Los Angeles, California

The Office of the Vice Chancellor and Chief Financial Officer advises the Chancellor and Executive Vice Chancellor and Provost regarding academic and budgetary planning issues and allocation of campus resources, including issues involving students, faculty, staff, space, real estate, and university ...

Promoted
CodeMax Medical Billing
Los Angeles, California

As we continue to expand, we are seeking a Chief of Staff Track, BH Medical Billing to support our Chief Operating Officer (COO) in driving strategic initiatives, managing organizational changes, and ensuring effective communication throughout the company. Chief of Staff Track, BH Medical Billing. P...

OBXtek
Los Angeles, California

This position will provide acquisition support to the Chief of Staff’s offices in support of the Military Communication & Positioning, Navigation, and Timing (MilCom & PNT) Directorate. Chief of Staff’s Office (CGZ), Space Systems Command. We offer a robust suite of benefits including comprehensive ...

OBXtek
Los Angeles, California

Acquisition Specialist Sr - General (SSC/CGZ - Chief of Staff’s Office). We offer a robust suite of benefits including comprehensive medical, dental and vision plans, Flexible Spending Accounts, matching 401K, paid time off, tuition reimbursement plans and much more. This contract provides the MilCo...