Project Coordinator

Job Description

Job Description

Salary :

Booth Management Consulting, LLC (BMC) is a diverse CPA firm providing accounting, auditing, and management consulting services to public and private clients nationwide.

With an employee-friendly company environment that emphasizes quality of life, initiative, creativity, strong work ethics, and loyalty, we are seeking qualified, motivated, and progressive individuals to join our team as Project Coordinators.

Position Summary

Responsible for handling the administrative functions of the contracts / projects. Maintaining the company’s project management system, scheduling, communication plans, and managing project workloads whilst understanding how the role fits into the successful completion of project deliverables with high-quality results and within budget.

Position Responsibilities

• Update and maintain the company’s project management system for all assigned contracts and projects.
• Working with multiple managers, teams, clients, and sub-recipients.
• Schedule, initiate, and facilitate meetings, webinars, and training.
• Manage registration, generate surveys, and survey reports for, Manager and clients, prepare training certificates (Continuing Professional Education) and issuing to staff and clients as necessary.
• Prepare meeting agendas and notes and ensure meetings are recorded.
• Monitor and report project status to Senior / Audit / Grants Managers to ensure projects are progressing according to plan and recommend suggestions where necessary.
• Communicate project updates and ensure all stakeholders are informed of any changes.
• Edit and send out Document Request Lists and questionnaires, Memorandum of Understanding, Grant Agreements, Grant Execution Packages, Performance Metrics Reports, and other documents as necessary.
• An understanding of utilizing Microsoft Merge.
• Schedule entrance and exit conferences, issue agendas, and collate signed versions from sub-recipients and third parties.
• Update Project Coordinator Workspace as needed and information share to support continuous learning.
• Set up a task list and create RedBooth workspaces or Microsoft Teams..
• Work independently to produce Weekly / Monthly Status Reports, trackers, and other databases as assigned.
• Review, make edits, and provide feedback on reports and final documents.
• Produce timely Budget vs Actual Reports.
• Manage high volume projects, fast paced environments and quick turnarounds.
• Lead and collaborate with cross-functional teams to ensure project timelines are met and deliverables are completed on time.

Education / Qualifications

• Associates Degree or higher
• A minimum of at least 2 years of relevant project coordination experience
• Strong technical skills; proficiency with MS Office (Word, Excel, Outlook); familiarity with project management tools, such as RedBooth or related tools, preferred
• Able to multi-task and prioritize tasks efficiently
• Excellent verbal and written communication skills
• Able to handle a high volume of tasks, provide follow-up, and meet deadline expectations as per SOW / project requirements
• Detail oriented and ability to work with multiple team members / management
30+ days ago