HR and Payroll Coordinator

HR and Payroll Coordinator

2024-4389

of Openings

Category

People + Culture

Company : Name

USTA Mid-Atlantic

Job Summary

The USTA Mid-Atlantic Foundation, one of 17 sections of the United States Tennis Association, is seeking a proactive and meticulous HR and Payroll Coordinator .

This full-time role is essential in streamlining daily HR operations and payroll processing, enabling the HR Manager to concentrate on encouraging a positive workplace culture and driving pivotal initiatives.

Responsibilities

HR Responsibilities :

Recruitment & Onboarding : Facilitate recruitment efforts, including job postings, interview scheduling, and conducting orientations.

• Administrative Support : Maintain digital HR files, ensure accurate HRIS entries, and update the employee intranet regularly.
• Employee Relations : Serve as a primary contact for employee inquiries, providing timely and accurate information.
• Compliance Management : Coordinate employee background checks, Safesport training, CPR, First Aid, and AED training requirements.
• Benefits Coordination : Lead employee benefits programs and assist with inquiries to ensure a smooth benefits experience.
• Training & Development : Coordinate training sessions, track participation, and coordinate professional development opportunities.
• HR Projects : Contribute to HR initiatives, including developing standard operating procedures and diversity programs.
• Regulatory Compliance : Ensure adherence to labor regulations and internal policies.
• Process Optimization : Collaborate with the HR Manager to enhance HR processes and improve overall efficiency.

Payroll Responsibilities :

• Payroll Processing : Review time cards and implement bi-weekly payroll processing with a focus on accuracy and compliance.
• Benefits Reconciliation : Reconcile monthly benefits statements and handle invoice processing through the accounts payable system.
• Reporting & Auditing : Prepare payroll reports and assist with audits as required.
• Employee Support : Act as a resource for employees regarding payroll-related inquiries and issues.

General Duties :

Perform other tasks as specified to support the overall HR function.

Minimum Qualifications

Education & Certifications :

• High school diploma or GED required.
• Associate's or Bachelor's Degree preferred.
• SHRM-CP or PHR certification is a plus.

Experience :

• 1-4 years of validated experience in an HR administrative support or payroll role required.
• Familiarity with Google Suite (Gmail, Sheets, Docs, Slides, Drive) preferred.
• Experience with HRIS and payroll systems preferred.
• Knowledge of Paycor is preferred.

Other Requirements :

• Demonstrable track record to handle confidential information with discretion.
• Must reside in the Mid-Atlantic region (MD, DC, VA, WV).
• Physical Requirements : Ability to make repetitive motions, sit, stand, walk, and handle objects; lift up to 25 lbs with or without assistance.

What Are We Looking For?

• A dedication to the mission and vision of USTA Mid-Atlantic.
• A proactive, self-motivated individual with strong initiative and follow-through.
• A collaborative teammate who values diversity and inclusion.
• Excellent communication skills, with the ability to meet deadlines amidst contending priorities.
• Strong research skills and the ability to prepare clear, concise reports.
• An effective communicator who conveys information clearly and compellingly.

What is the pay, hours, and benefits for this position?

• Non-exempt position paying $28.00 - $32.00 per hour, commensurate with experience.
• Full-time position requires a minimum of 35 hours per week; additional hours may be required.
• Comprehensive benefits package to include :

GREAT HEALTH INSURANCE & MEDICAL ADVOCACY

• Choice of 2 Anthem Health Plans : $0 Deductible PPO OR HDHP with HSA
• Delta Dental & Vision Plan
• Employer paid STD, LTD, and Life Insurance
• Voluntary Critical Illness & Accident Plans through Guardian
• BetterHelp Online Therapy - Up to 2 Sessions per month paid for by USTA Mid-Atlantic
• Calm App - Annual subscription paid for by USTA Mid-Atlantic.
• Employee Assistance Program & Medical Advocacy Program through Lytle

FLEXIBLE WORK ENVIRONMENT & PAID TIME-OFF

• PTO - Paid time off that can be used for vacation, personal, or sick! Accrue up to 22 days per year.
• Remote Work - Work remotely from anywhere in the Mid-Atlantic section.
• Holidays -18 days total which includes your Birthday and a week off for Winter Break during the holidays.
• Volunteer Time Off - 14 hours annually
• Paid Parental Leave - 6 weeks to bond with your new child.
• Bereavement - Loss is one of the toughest things you can experience in your lifetime. That is why we offer more time than the average company.

We even have bereavement if you lose a pet.

PROFESSIONAL DEVELOPMENT

• Professional Coaching - Get 6 months of coaching from certified professionals when hired at USTA Mid-Atlantic. Get 2 hours annually thereafter.
• Tuition & Education Reimbursement - $2,500.00 annually

RETIREMENT & SAVINGS PLANS

• 401k Plan with Employer Match - We match up to 4% of your compensation when you contribute 5% or more. (100% match on the first 3%, 50% match on the next 4% with a 5% employee deferral.)
• Healthcare & Dependent Care FSA - Save money on a pre-tax basis to pay for eligible health, dental, vision expenses. Save pre-tax money for eligible dependent care expenses, such as childcare and summer camps.

It lowers your taxable income!

• Voluntary College America 529 Plan - Save money on a pre-tax basis for college tuition and other expenses.
• MetLaw Legal Plan - Get large discounts on many legal services. Unlimited free consultations allowed so you can pick the right lawyer for you.

OTHER PERKS & DISCOUNTS

• Monthly Cell Phone Reimbursement - Up to $50.00 monthly
• Monthly Health & Wellness Reimbursement - Up to $50.00 Monthly to pay for anything that is health & wellness related.
• Tennis / Pickleball Activity & Equipment Reimbursement - Up to $500.00 Annually to pay for any tennis or pickleball court fees, league fees, lessons, and equipment.

Prorated based on date of hire.

• Going Cheap Flights - We provide an annual premier subscription on flight discounts so you can take advantage of all the time off!
• YNAB (You Need A Budget) - We pay for an annual subscription so you can get your money in order.
• Travel Stipend for Reproductive Rights
• Pet Insurance Discount through ASPCA

What is the work environment and travel requirements?

• Flexible work environment with remote work available within the Mid-Atlantic region.
• Will need to attend all staff meetings in the Herndon, VA office or offsite location as required. We have two to three staff meetings a year.

What is USTA / Mid-Atlantic Foundations' approach to a diverse and equitable workforce?

• We are committed to fostering a diverse, equitable, and inclusive workplace where all voices are valued and respected.
• Our recruitment, employment, and promotion practices are free from discrimination based on various protected statuses under federal, state, and local laws.

USTA / Mid-Atlantic Foundation Diversity Statement

We are committed to a diverse, equitable and inclusive workplace in which everyone is welcomed, valued, and supported. USTA / Mid-Atlantic Foundation recruits, employs, compensates, and promotes without regard to race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, physical or mental disability, genetic or family medical history, marital, parental, veteran, or military status, political affiliation, or any other status protected by applicable federal, state, or local law.