Staffing Coordinator - Nursing Operations (Evening 3p-11p)

Staffing Coordinator

Under the supervision of the Nurse Manager and / or the Administrative Supervisor, assists with planning, organizing, implementing, and evaluating the staffing needs within the Department of Nursing. Promotes positive relationships with all staff and departmental leaders.

Responsibilities

• Prepares and maintains accurate schedules and attendance records.
• Consistently communicates staffing changes to the unit by telephone, text message and / or computer.
• Strives to provide optimal staffing as per staffing plan for each assigned nursing unit and escalates appropriately when goals cannot be met due to resource limitations.
• Adheres to safe scheduling practices.
• Maintains accurate records such as unplanned absences (call-ins), Patient Attendant requests, Charge Nurse requests for increased staffing due to high acuity, low census process, etc.
• Demonstrates the ability to use the appropriate scheduling codes for documentation (i.e. 0645-12, 1445-4, 1845-4 1845-12, x0645-12, x1445-4, x1845-4, x1845-12, INT-FMLA, etc.)
• Applies pay codes accurately (i.e. CTO, CTO / A, EA, AWOL, SICKLEAVE).
• Uses the electronic staffing and scheduling module and time and attendance module while assisting Managers / TLs or Charge nurses as appropriate.
• Demonstrates a working knowledge of each unit's "Master Staffing Plan" and flexible caregiver hours.
• Ability to make fair and consistent staffing adjustments based on call ins, acuity changes, census, caregiver hours, experience of staff, and recommendation of the Manager, Team Leader, Charge Nurse and / or Nursing Supervisor.
• Routes information and telephone calls to the appropriate person.
• Effectively communicates in a clear, concise manner to the Manager / Team Leader, Charge Nurse and / or Nursing Supervisor.
• Understands the short notice time off process and adhere to staffing guidelines.
• Prepares daily staffing huddle forms.
• Communicates staffing needs accurately to the Administrative Supervisor.
• Demonstrates knowledge of attendance policies; maintains attendance records and generates unit reports at the predefined intervals.
• Completes assigned tasks in a timely manner.
• Adjust personal schedule to meet the needs of the department.
• Attends in-service programs, all required training / education, and unit / department / service meetings.

DCH Standards :

Qualifications

High school diploma or GED required. Typing skills (30 wpm), strong interpersonal skills; must be able to work in stressful situations; practices professional telephone courtesy at all times; and must have computer skills.

Must be able to read, write legibly, speak, and comprehend English.

WORK CONTEXT

PHYSICAL FACTORS

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