Office Specialist 4 - Temporary

Property Value Appeals Board Program Coordinator

The Marion County Clerk's Office seeks a program coordinator for our Property Value Appeals Board proceedings. This is a part-time, temporary assignment to provide relief coverage and project work. The Property Value Appeals Board is a Department of Revenue program administered by County Clerk's offices across the state every year. It provides property owners an opportunity to resolve disputes on the assessed values of their real or personal property. It also gives citizens an opportunity to appeal any fees that were imposed due to late filing of real or personal property returns. The County Clerk's Office and PVAB staff organize the hearings as a neutral third party distinct from the petitioner and the Marion County Assessor's Office. Property owners submit petitions and evidence to be reviewed by a volunteer board of citizens who are knowledgeable about property valuation. PVAB "season" runs from October 15th through May 15th, with busier times right before the petition deadline of December 31st, the convening meeting date (usually in mid-February), the 2-3 weeks around the hearings (usually in mid-March), and the adjourning meeting (usually in mid-April).

General statement of duties includes performing a variety of specialized administrative support duties and advanced clerical, including coordination of administrative details for various projects and programs; coordinating newsletters and reports; conducting independent research; responding to routine communications, inquiries, and issues on behalf of the department head or administrator; confidential correspondence; and managing the administration of a department or agency-wide continuing projects or program.

Supervision received includes working under the general oversight of a program manager or department head, who assigns work, establishes goals, and reviews the results obtained for overall effectiveness through the analysis of performance, reports, and conferences.

Supervision exercised includes supervision of other employees is not a responsibility of positions in this classification; however, may exercise lead direction over other clerical or office staff.

Typical duties include accepting and processing petitions, inspecting petitions for errors and working for resolutions with petitioners and other partners, organizing and scheduling public meetings and hearings, preparing and posting public notices of meetings and hearings, including on the Marion County Clerk website, maintaining and archiving all records of the session, preparing all board materials for use during the hearings, planning and providing refreshments and lunches for the PVAB board during meetings and hearing days, preparing and sending all required mailings and delivering copies of board orders to the relevant county departments, coordinating a small group of support staff to assign tasks and ensure all responsibilities are met, and working with petitioners, the PVAB board, the Marion County Assessor's Office, and the Oregon Department of Revenue to resolve any questions or issues that may arise.

Requirements for the Position

Experience and training includes a high school diploma or equivalent; and three years of general office experience, including one year of experience in a technical field specific to the position; or any satisfactory combination of work, education, training, or experience relevant to the position, as determined by Marion County.

Necessary special requirements include possessing a current driver's license in the applicant's state of residence and an acceptable driving history, passing a criminal history background check, this assignment is represented by a union, this is a part-time position, which is eligible for overtime, and typical work schedule is 28 hours / week, prescheduled Monday through Friday, days, with flexibility depending upon the needs of the department and program.

Knowledge, skills, and abilities include thorough knowledge of statistical research techniques and procedures, modern office procedures and methods, capabilities and usage of modern office equipment, data collection techniques, English composition, spelling and grammar, public relations techniques and concepts, contract monitoring procedures; substantial skill and ability to organize and maintain contemporary office / administrative systems and procedures; communicate effectively both orally and in writing; conduct independent research; define administrative problems and procedures; collect, evaluate and summarize data; prepare clear and concise reports; establish and maintain cooperative working relationships with other employees and the public; operate modern office equipment.

Physical requirements include operating a motor vehicle, seeing using depth perception, reading a 12 pt. font, distinguishing colors and shades, speaking with a clear and audible voice, hearing a normal speech level, sitting, moving about the work area, using hands and fingers to grasp and manipulate objects, operating a computer, bending, reaching overhead, lifting up to 35 lbs., pushing / pulling up to 50 lbs., and using office chemicals such as toner.