Duties Description The New York State Education Department’s (NYSED) Office of Education Policy is seeking candidates for an Administrative Assistant 1 position in the Office of Accountability’s (OA), Office of ESSA-Funded Programs.
The Office of ESSA-Funded Programs is responsible for the implementation of eight different programs funded under the federal Elementary and Secondary Education Act (ESEA) which generate approximately $1.
4 billion in federal aid to New York State. Duties of this position include, but are not limited to, the following :
- Establish office procedures related to answering phones, processing of mail, and the coordination of information flow;
- Administer customer service requirements, this includes responding to and directing phone calls and sorting email from the generic email box to the appropriate professional or office;
- Perform basic office administrative tasks such as collecting, opening, stamping, and sorting mail, maintain an efficient filing system for program budgetary needs, and complete all keyboarding, copying, faxing oriented duties;
- Complete procurement and requisition requests;
- Complete the Statewide Financial System Travel entry process for the Director and Supervisors within the office;
- Provide assistance and secretarial support to all program staff; including Titles I, II, IV and V as needed;
- Deliver and pick-up twice daily, work related items from the Commissioner’s Office, Grants Finance Unit, and deliver travel paperwork to Fiscal Management;
- Create and maintain tracking system for management decisions;
- Support office staff and ensure personnel is properly informed of office procedures; and
- Exhibit professionalism, confidentiality, self-initiative, and self-management skills.
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