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Administrative Assistant

Administrative Assistant

First Baptist ChurchCommerce, GA, US
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Schedule : MondayFriday 28 to 32 hours a week

Location : In-person

Starting Pay : $15 per hour

Position Summary

The Church Secretary is a vital part of our ministry support team, serving 28 to 32 hours per week, Monday through Friday. This role helps manage the daily business affairs of the church with grace, professionalism, and a servants heart. The secretary is expected to maintain an awareness of the needs of others, respond with kindness and efficiency, and assist fellow staff members as needed.

Primary responsibilities include answering and directing calls, greeting visitors, managing the church membership database, and performing general office dutiesall while demonstrating a cheerful and willing attitude of Christian service.

The ideal candidate is organized, energetic, attentive to detail, and able to communicate effectively in both written and verbal forms.

Essential Duties and Responsibilities

  • Warmly welcomes all visitors and maintains a consistent, friendly presence in the church office.
  • Answers phones and responds to general inquiry emails promptly and courteously.
  • Maintains awareness of current events and activities within the church.
  • Serves as point of contact and provides training for desk coverage when needed.
  • Organizes and maintains office and printer supplies.
  • Ensures the welcome area is clean, organized, and inviting at all times.

Note : This job description does not list every possible responsibility. The employee may be asked to perform other reasonable tasks as assigned by the supervisor or senior leadership.

Qualifications and Skills

  • High school diploma or equivalent required; some college preferred.
  • Strong verbal and written communication skills.
  • Proven ability to manage multiple tasks, prioritize effectively, and maintain organization.
  • Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace, and ability to learn new software.
  • Familiarity with multi-line phone systems and excellent phone etiquette.
  • Experience with data entry, filing, and record keeping.
  • 25 years of experience in customer service or administrative roles preferred.
  • Reliable transportation.
  • Strong typing and proofreading skills with attention to detail.
  • Ability to handle in-person requests for community assistance with compassion and discretion.
  • Commitment to maintaining confidentiality according to church policies.

    • Ideal Candidate Attributes

  • Displays a positive, high-energy attitude and a genuine love for serving others.
  • Demonstrates resourcefulness, creativity, and effective problem-solving.
  • Organized and able to manage a busy calendar.
  • Friendly, approachable, and joyful in daily interactions.
  • Loves Jesus, the people of First Baptist Church, and the city of Commerce.
  • Flexible and adaptable, with a willingness to go above and beyond expectations.
  • Comfortable managing both busy seasons and quieter moments in the office, remaining attentive and available even during slower periods.
  • Brings a low-drama, high-initiative mindsetmotivated, dependable, and full of positivity.
  • Performs all duties with excellence and integrity.

    • Required qualifications :

  • Legally authorized to work in the United States

    • Preferred qualifications :

  • At least high school diploma or equivalent or higher
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    Administrative Assistant • Commerce, GA, US