Administrative Assistant Ii (office Of Contract Compliance) Seiu 73

Job Summary Under the general direction of the Contract Compliance Director, provides administrative support to assist the departmental staff in matters regarding Minority, Women, and / or Veteran owned Business Enterprises (M / WNBE).

Reviews and verifies all submitted certification applications, documents and supporting documentation to ensure they meet M / WBE Program guidelines.

Conducts initial review of bid, proposal, and / or contract submittals for compliance to the M / WBE Program and assists with filing, coding, information processing, assisting clients and visitors, and noting record discrepancies;

as well as assists in outreach efforts.

Prepares correspondence; schedules tentative appointments; arranges conferences and meetings; and assembles established background materials as directed.

Verifies M / WBE certifications from the County of Cook and / or the City of Chicago, and monitors the directory of Certified M / WBEs maintained by Cook County.

May perform other duties as assigned.

Minimum Qualifications

• Possession of a High School diploma or General Education Development (GED) certificate SUPPLEMENTED WITH three (3) years of full-time administrative work in procurement, contract compliance, equal employment opportunity or a supplier diversity program.
• Possession of a current valid driver's license. -OR-
• Graduation from an accredited college or university with an Associate's Degree SUPPLEMENTED WITH one (1) year full-time administrative work experience in procurement, contract compliance, equal employment opportunity or a supplier diversity program.
• Possession of a current valid driver's license. This position is considered a safety-sensitive position.

Candidates who are selected to fill safety-sensitive positions must pass a required drug test as part of the pre-employment background check process.

https : / / www.cookcountyil.gov / sites / default / files / service / drug-and-alcohol-policy.pdf Candidates who are contacted will be required to produce original required documents (e.

g., current driver's license, diploma, school transcript, certifications, etc.) listed on the Notice of Job Opportunity within five (5) days of being extended an offer, in writing, by the Bureau Chief of BHR (or designee).

Candidates will be notified of how to submit required documents. *Degrees awarded outside of the United States with the exception of those awarded in one of the United States territories and Canada, must be credentialed by the World Education Services (WES), Educational Credential Evaluators (ECE) or a National Association of Credential Evaluation (NACES) member organization.

KNOWLEDGE, SKILLS, ABILITIES AND OTHER CHARACTERISTICS Knowledge of the principles / techniques of bidding practices and procedures ensuring the utilization of and payment to MBE / WBE vendors.

Skill in the use of Microsoft Word, Excel, Power Point and Access.

Skill in planning and developing complex assignments with minimal direction.

Ability to work independently in composing memoranda / reports.

Ability to meet project deadlines.

Ability to gather information from vendors and make inquiries determining whether contract bidders follow the MBE / WBE guidelines.

Ability to gather information from vendors and make inquiries pertaining to their certification.

Ability to convey information and explain or describe basic office policy and procedure to others.

Excellent communication skills with the ability to prepare written reports and presentations.

Interpersonal skills to work with a wide variety of people with varying levels of experience.

This position occasionally requires moderate to extensive travel to work assignment throughout Cook County for which the employee must provide his or her own means of transportation.

Physical Requirements Sedentary Work involves exerting up to 10 pounds of force occasionally or a negligible amount of force frequently to lift, carry, push, pull, or otherwise move objects.

Sedentary work involves sitting most of the time, but may involve walking or standing for brief periods time. The duties listed are not set forth for purposes of limiting the assignment of work.

They are not to be construed as a complete list of the many duties normally to be performed under a job title or those to be performed temporarily outside an employee's normal line of work.

The County has a hybrid work environment which allows employees telecommuting and flexible scheduling options. *This position requires successful completion of post-offer tests, which may include a background check, drug screen and medical examination.

Falsification of any information in the application process will result in disqualification, dismissal after hire, and / or placement on the County's Ineligible for Rehire List for a period of two (2) or five (5) years.

For current County employees, such falsification may result in discipline, up to and including termination, and placement on the County's Ineligible for Rehire List for a period of two (2) or five (5) years.

See Cook County Code of Ordinances, Article II, Sections 44-54 Unlawful Practices Relating to Employees and Employment - Penalty , 44-56 Political Discrimination ;

Cook County Employment Plan, Section V.N.

Pre-Interview License and Certification Verification ; Supplemental Policy No.

2014-2.13 Ineligible for Rehire List ; and Cook County Personnel Rules 3.3(b) (7) (d) EEO Statement Cook County Government is an Equal Employment Opportunity ("EEO") employer.

Cook County prohibits illegal discrimination and harassment and affords equal employment opportunities to employees and applicants without regard to race, color, sex, age, religion, disability, national origin, ancestry, sexual orientation, marital status, parental status, source of income, housing status, military service or discharge status, gender identity, genetic information, or any other protected category established by law, statute or ordinance as further defined in Chapter 44.

Human Resources, Article II.

Personnel Polices, Section 44-53 of the Cook County Code of Ordinances and Chapter 42.

Human Relations, Article II.

Human Rights, Section 42-35 of the Cook County Code of Ordinances. NOTE : As an internal candidate, should you be offered the position, salary allocations shall abide by the Cook County Personnel Rules.

Must be legally authorized to work in the United States without sponsorship. Social Media Disclaimer The County's hiring process is governed by the Cook County Employment Plan which prohibits employment actions from being influenced by any Political Reasons or Factors for Non-Exempt Positions.

The advertisement of this position by any individual does not constitute an offer or promise of employment, promotion, or any other employment action and shall not influence the County's hiring decision.

Cook County officials and employees who become aware of or receive a complaint that involves an allegation of Political Reasons or Factors being considered in the hiring process of Non-Exempt positions are obligated to refer the complaint to the Cook County - Office of the Inspector General.

If the Cook County Inspector General sustains allegations of Political Reasons or Factors being considered, Cook County will disqualify the Applicant or Candidate from consideration for employment and disciplinary action will be imposed on any involved Cook County employees, if applicable.