Administrative Assistant
Job Responsibilities
As an Administrative Assistant, you will be responsible for performing a variety of administrative clerical function to include;
managing calendars, answering phone calls, providing information and taking dictation. You will also be responsible for composing memos, transcribed notes and research / create presentations.
The administrative assistant will report to a manager or supervisor.
Additional responsibilities of the Administrative Assistant will include :
- Generating reports using various MS office applications
- Providing support for multiple projects
- Preparing and monitoring invoices and expense reports
- Deal with queries from the public and customers
- Ensures knowledge of staff movements in and out of organization
- General administrative and clerical support
- Prepare letters and documents
- Receive and sort mail and deliveries
- Schedule appointments
- Organize conference and meeting room bookings
- Maintain appointment diary either manually or electronically
- Coordinate meetings and organize catering
- Tidy and maintain the office
Job Requirements
As an Administrative Assistant you must have at least 6 months experience in a similar role. You must have strong computer skills.
We are looking for someone that has strong organizational and multi-tasking skills.
Additional requirements for the Administrative Assistant will include :
- Bilingual (English & Spanish)
- Excellent communication skills both written and verbal
- High School Degree
- Skills on MS office suite (Excel, Power Point, and Word)
- Must type at least 60 WPM
- Professional personal presentation
- Customer service orientation
- Information management
- Organizing, planning & scheduling
- Attention to detail
- Initiative, reliability & stress tolerance
Compensation / Pay Rate (Up to) : $20.00 - $24.00 Per Hour
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