Office Manager

Job Summary :

The Office Manager will oversee the daily administrative operations of the whole office. The role requires strong organizational skills, a proactive attitude, and the ability to multitask in a fast-paced environment.

You will ensure smooth office operations, support company growth, and enhance customer service by facilitating communication between departments, managing office resources, and maintaining accurate records.

Supervisory Responsibilities :

• Oversees the daily work activities of the office.
• Handles or assists with discipline of employees in accordance with company policy.
• Oversees the daily work activities of the Art, Customer Success, Production and Sales divisions.
• Fosters a positive work environment, promotes teamwork, and exemplifies the company’s core values.
• Recognize and award employees for outstanding certificates of achievement.
• Oversees employee performance reviews as needed.

Duties / Responsibilities :

• Performs or facilitates maintenance of office equipment including cleaning, maintenance, and repairs.
• Provides clerical support when needed to assist clerical staff with assigned administrative duties such as answering phones, sorting and distributing mail, and preparing documents.
• Oversees petty cash funds.
• Maintains inventory of office supplies; orders new supplies as needed.
• Maintains office files; implements an efficient system for other staff to access files and records.
• Work closely with the design, sales, and production teams to coordinate client orders and schedules.
• Handle customer complaints and resolve issues promptly and professionally.
• Manage calendars and schedule meetings for C-Suite and project teams.
• Prepare and proofread documents, reports, and presentations.
• Implement and maintain office policies and procedures.
• Partners with HR and assists with onboarding and training new employees.
• Organize team meetings, training sessions, and employee engagement activities.
• Monitor daily employee time cards and handle requests for time off. All management requests will need to be approved by the COO.
• Partner’s with the General Manager.
• Performs other related duties as assigned.

Required Skills / Abilities :

• Extensive knowledge of office management procedures.
• Excellent verbal and written communication skills.
• Excellent interpersonal and customer service skills.
• Excellent organizational skills and attention to detail.
• Excellent time management skills with a proven ability to meet deadlines.
• Proficient with Microsoft Office Suite or related software.
• Proficient with Google Suite Programs (sheets, drive, etc).

Education and Experience :

• High school diploma or equivalent required; Associate’s degree in office administration or related field preferred.
• 3-5 years of office management experience required. Within a service-oriented industry like vehicle wrapping, printing, or similar is preferred.

Physical Requirements :

• Prolonged periods sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds at times

Benefits / Perks

• Weekly Pay day
• Competitive Compensation
• Careers Advancement
• 401-k with company match
• Medical benefits on your first day of employment

Please note we are not accepting calls for this role but do submit all resumes to [email protected]. Thank you for your attention to this.