Project Coordinator (7971)

Overview :

ACS Professional Staffing is looking for an employee to work on-site with our client. This Project Coordinator position will support the execution of assigned projects by applying PMI-based project management methodologies and best practices.

Key responsibilities include coordinating project activities, facilitating communications among stakeholders, and managing project documentation and schedules.

The role requires proficiency in resource tracking, risk management, and meeting facilitation, as well as the ability to navigate politically sensitive issues professionally.

Strong organizational skills and experience with project management tools are essential for success in this position. This full-time position is located in Vancouver, WA.

Pay Rate : $25 - $33.41

Benefits :

• Paid holidays : 11
• PTO : Starting at 10 days
• Sick Leave : Up to 56 hours per year (prorated based on start date)
• EAP : Employee Assistance Program
• Benefit Options Available : Medical, Dental, Vision, FSA, DCA, LPFSA, HSA, Group Life / AD&D, Voluntary Life / AD&D, Voluntary Short-Term Disability, Voluntary Long-Term Disability, Voluntary Critical Illness, Voluntary Accident, 401k (immediately eligible for employee and employer contributions - employer match up to 4%)
• Other benefits include the following : Calm App, Access Perks

Responsibilities :

• Coordinate activities for assigned projects that help goals or objectives to be accomplished within the prescribed time frame and funding parameters, escalating concerns to appropriate manager / personnel.
• Address and navigate politically sensitive issues in a collaborative and professional manner with manager / federal personnel assistance and guidance.
• Written and verbal sponsor or stakeholder communication.
• Project team communications and coordination.
• Inter-project team communications and coordination.
• Monitor and track resource commitments from other groups as requested by the PM using the organization’s resource tools.
• Monitor project milestones and schedules. Monitor, maintain, and update project schedules as required by the project manager.
• Per designated funding type and work order type (i.e. contractual customer agreement dates), alert federal staff if additional time is needed.
• Attend monthly financial review meetings with the PM and financial analysts.
• Understand and monitor Ready for Intended Use (RIU) dates and report to the PM.
• Monitor project schedules with the use of various or applicable reporting tools.
• Draft project change logs for the project manager to review and submit.
• Coordinate and track project equipment materials per PM guidance.
• Coordinate lessons learned activities per PM guidance.
• Attend project update meetings for the PM (e.g., 3D meeting) as requested.
• Track and follow up on action items assigned to and assigned by the manager or project manager. Know who to contact when action items are complete, and a subsequent action can begin.
• Monitor and assist with risk management activities with assigned PM and project team member. Identify project risks, alert staff to concerns and provide mitigation requirements for consideration.
• Track and maintain documents (on workspace and otherwise) related to project. These documents may come from the manager, PM, other team members, systems, or outside agencies.

Check dates and decisions on documents that are known to change frequently and update static documents regularly, so the most current information is available.

• Coordinate information / status updates with / from project team and distr ibute to team members needing the updated information.
• Request, set-up, and maintain Project Workspaces., Participate in workspace innovation / development, as needed. Assist others outside of TEP with navigating PM workspaces.
• Compile lessons learned through project lifecycle; publish lessons learned at project close-out.
• Mark documents and maintain filing system(s), files, emails, and records in accordance with compliance requirements. Share and disperse documents only to appropriate personnel (those with a Lawful Government Purpose (LGP) to know).

Mark and maintain all official records in accordance with the Information Security (INFOSEC) and Information Governance & Lifecycle Management (IGLM) standards and procedures.

Validate official records are accurately maintained for auditing purposes.

Facilitate project meetings (scoping, kick-off, monthly project team, special team meetings, etc.) using Microsoft Outlook.

Request, research, and confirm project team members that are required and those that are optional attendees. Schedule appropriate date and time, conference room, and conference calls.

• Gather information on meeting agenda topics, create agenda 24 48 hours in advance, distribute agenda and other documentation needed during the project meeting.
• Confirm and set up conference room, conference call, call bridge, laptop, maps, and other meeting materials at the beginning of project meeting.
• Document discussion during project meetings. Distribute meeting minutes. Identify / document action Items, decision-makers in attendance, and decisions made during meetings.
• Attend project meetings. Facilitate rescheduling or cancelling meetings in absence of the project manager.
• Plan and coordinate site visits including scoping site visits and field reconnaissance visits by arranging appropriate dates, times, transportation (commercial air, Government vehicles, etc.

lodging, and permissions (if needed) at the request of a manager or PM.

• Prepare and disseminate documentation needed for site visits; track and check-in documents that need to be returned.
• Take minutes during site visits, follow-up on unanswered questions and other actions.
• Work Plan Management :
• Assist PM and / or the manager in coordination / maintenance / prioritization of PM’s individual work plan portfolio. Check the status of project work plan frequently to launch new work quickly as it is assigned.
• Check the work plan for accuracy and coordinate updates to Project Portfolio when updates are made. Coordinate PM reassignments when needed.
• Assist PM in creation of Project Management Plan.
• Request appropriate project resources on behalf of the PM (people, equipment, material, etc.) to fulfill project needs;

submit resource requests with other internal organizations.

• Coordinate project schedules (or other reporting information) for team members and with other groups (e.g., TEBW, TEBI, and TF).
• Draft progress reports, ad hoc reports, spreadsheets, visual aids, etc. as requested by PM, Schedulers (including those from other departments, e.

g. TF and TFH), and / or financial analyst.

• Assist in coordinating resources and outages between project managers and projects when projects overlap in time or geographic locations to find a workable schedule.
• Work with project manager, the manager, and project engineer on technical and logistical aspects of project design to create scope of work documents, statements of work documents, step plans, materials lists, etc.

to be included in requests for outages and design and construction resources.

• When necessary, facilitate the successful transition of a project or program of projects to another project coordinator including any training, documentation, and meeting coordination required to bring the new PM fully up to speed on all critical aspects of the work and introduce them to executive sponsors and key stakeholders.
• Assist in coordination with outside entities including other city, state, and federal agencies, utilities, and other accounts / customers, tribes, public, and stakeholders that are affected by transmission project work.

Requirements :

• A bachelor’s degree in engineering, business administration or management, computer science or other related technical discipline is preferred.
• 1 year of experience is required with an applicable bachelor’s degree.
• 3 years of experience is required with a bachelor’s degree not in applicable fields.
• 5 years of experience is required without a degree.
• Experience should include direct work experience in project coordination / control capacity, including all aspects of process development and execution.
• Demonstrated proficiency using MS Project or similar program (i.e. Primavera) to create, analyze, and manipulate project schedules.
• Demonstrated experience using SharePoint to maintain and create project sites for use and storage of project documents and content.
• Experience in the electric utility industry data.
• Ability to analyze, understand and effectively document technical data.
• Ability to store, manipulate, and organize large numbers of files and folders using Microsoft Windows networks or other document management programs.
• Ability to read and understand engineering drawings.
• Valid U.S. Driver’s License is required.

Work sponsorship is not available at this time. Third-party candidates will not be considered for this position.

Because we are a federal government contractor, we have special restrictions placed on us for hiring foreign nationals into certain key positions within the company.

This particular position requires U.S. citizenship.

ACS Professional Staffing will provide equal employment opportunities to all applicants without regard to the applicant’s race, color, religion, sex, gender, genetic information, national origin, age, veteran status, disability status, or any other status protected by federal or state law.

The company will provide reasonable accommodations to allow an applicant to participate in the hiring process if so requested.

If you have any questions about the job posting, please contact [email protected]

If you have any questions about our Reasonable Accommodation Policy, please feel free to email [email protected]