Project Operations Senior Associate- Arlington VA-Hybrid

Tetra Tech is powering a just energy transition for all. We are Leading with Science® to advance the clean energy projects and policies the world needs to achieve climate and decarbonization goals.

We help create sustainable utilities and modern power grids. We promote equality and inclusivity in the global energy sector.

We work with governments, policy planners, investors, power project developers, and international development agencies to increase energy access, strengthen energy security, and power economies.

Apply today and join the company that is Leading with Science®.

The Project Operations Senior Associate coordinates with project managers, business service teams, field offices and technical staff to ensure successful project implementation for USAID, MCC and other multilateral bank funded contracts.

International travel may be required.

Position responsibilities :

• Serve as a Home Office Project Manager coordinating operational, administrative and financial items on a variety of projects supporting Chiefs of Party, Project Directors, Senior Technical Advisors and global field offices
• Support the start-up and close-out of global projects, the mobilization and demobilization of project expatriate staff and draft relevant project manuals and guidance documents.
• Support the preparation of contractual deliverables and coordinate submission to the client.
• Maintain the electronic project shared folder deliverables, documents, reports, photos and other information and upload to the client portals as required.
• Support procurement of goods and services by drafting solicitation documents, conducting market research and competitor analysis, preparing evaluation memos, preparing contract requisition forms, providing inputs for consent to subcontract request, and drafting and submitting requests for client approval of travel and technical tasks.
• Provide meeting support including preparing agendas, taking and distributing meeting minutes, and following up on action items and maintain trackers for approvals, travel, deliverables and project status meeting items.
• Lead travel and make logistical arrangements for workshops, conferences, and / or study tours.
• Coordinate with the contracts representative to ensure project compliance with contractual requirements.
• Coordinate with clients, subcontractors, and vendors regarding project budgets, travel, scopes of work, and operational matters and coordinate recruiting and onboarding short-term consultants.
• Prepare and maintain project budgets, financial trackers, financial reports, review accounts payable vouchers, subcontractor, consultant and client invoices and monitor invoices / budgets against contracts / subcontracts to mitigate cost overruns.
• Continuously identify ways to streamline the operating unit’s approach to project implementation with the development of policies, procedures and checklists

Minimum Qualifications

• Bachelor’s degree in international development / studies, business administration or another related field
• 5 years of relevant project management and / or operations experience on USAID, MCC, and other multi-lateral donor projects
• Familiarity with USAID rules and regulations for travel, allowances, and procurement
• Excellent written and verbal communication skills, capable of conveying complex information effectively.
• Strong analytical and problem-solving skills
• Proficient in research using primary and secondary sources.
• Self-sufficiency and ability to work independently.
• Capacity to manage multiple tasks simultaneously and prioritize as needed.
• Strong organizational, teamwork and technical skills.
• Proficiency in meeting deadlines both independently and collaboratively.
• Ability to produce accurate and timely documents.
• Exceptional listening skills and commitment to customer service.
• Proven capability to thrive in a fast-paced, deadline-oriented environment.
• Strong attention to detail
• Advanced proficiency in Microsoft Excel, Word and PowerPoint
• Fluent in oral and written English communication.
• Willingness to travel internationally to project locations and conferences.

Valued Qualifications

• Strong negotiating and budgeting skills
• Experience in monitoring and evaluation experience, including developing M&E plans, data collection against project indicators, and creating data trackers and dashboards.
• Familiarity with 508 compliance of documents
• Fluency in Russian, French or Spanish

Headquarter position

US Team and Clients

About Tetra Tech :

Tetra Tech combines the resources of a global, multibillion-dollar company with local, client-focused delivery in more than 470 locations around the world.

Our reputation rests on the technical expertise and dedication of our employees 27,000 associates working together to provide smart, scalable solutions for challenging projects.

We are proud to be home to leading technical experts in water, environment, infrastructure, resource management, energy, and international development.

Tetra Tech is a VEVRAA federal contractor and we request priority referral of veterans for available positions.

We thank all applicants for their interest, however, only those candidates selected for interviews will be contacted.

Please no phone calls or agencies.

Additional Information

• Organization : 154 ESI
29 days ago