Junior Events Manager

At CORE : we curate a global community of unlike-minded individuals united by their courage to defy definitions. Our members and Partners are relentlessly curious world builders, change makers, visionaries, leaders, and agents of transformation, who come from a range of thirteen distinct industries.

As a community, we are committed to our collective performance, powered by dynamic engagement and exchange.

Description of Role :

The Events Executive works closely with the Senior Event Manager for end-to-end management and execution of all CORE : events including internal socials and member engagements / activations.

The events executive is also responsible for managing reservations and service aspects for all event spaces, including 4 private meeting rooms.

Primary Role & Responsibilities

• Support Senior Event Manager in managing all member communications relating to events on a daily basis; reviewing and answering incoming inquiries, ensuring the highest quality experience for members are consistently delivered.
• Assist with the planning of weekly / monthly social events for the members in conjunction with the Experience Architecture team.
• Assist with the preparation of all proposals, contracts, and other event related materials.
• Ensure that pricing is appropriate and accurate on estimates and invoices.
• Arrange for and attend site visits, walk-throughs and tastings as needed.
• Make detailed BEOs and distribute them to all involved departments; Ensure information regarding event floor plans, external vendors, menus, and rental equipment requirements are communicated.

Update forms as necessary.

• Oversee event set-up and service on-site as needed. Liaise between members and on-site team leaders to ensure success of event from beginning to end.
• Maintains a strong working relationship with members / guests, vendors, and competitors.
• Assist in organizing and managing marketing folders, archives, members lists and databases as it pertains to the events department.
• Work closely with other Coordinators to improve best practices and processes, with focus on providing CORE : standards of service excellence

Minimum Qualifications

• At least 3+ years relevant experience in event management and coordination; fine dining restaurant experience preferred
• Strong event sales and management skills with proven track record of organizing and executing events
• Highly engaged in the industry with strong network of contacts and relationships as well as knowledge of current trends in the Events world
• Strong Computer Skills; Microsoft Office Suite and Salesforce preferred
• Strong interpersonal and communication skills; ability to communicate with chefs, F&B team and members / guests in a fast-paced environment, maintaining a hospitable manner with professionalism and poise
• Familiarity with A / V equipment and media devices; ability to set up and / or trouble shoot
• Ability to multitask and prioritize time with a high sense of urgency for problem resolution
• Ability to handle stress and remain calm under pressure
• Ability to accommodate a flexible schedule with late nights and holidays
30+ days ago