Executive Assistant

We are looking for a motivated Executive Assistant in Los Angeles, CA, (90035) with a passion for urban planning and real estate development to join our team! If you’re organized, detail-oriented, and enjoy keeping multiple projects on track, this could be the perfect opportunity for you! You'll play a key role in supporting our small collaborative team and have the chance to grow and develop your skills to become a project manager.

Check you match the skill requirements for this role, as well as associated experience, then apply with your CV below.

Responsibilities : We Know You

• You are a polished professional who thrives in smaller office settings where wins are celebrated, and collaboration is key.
• You have been praised for your ability to balance big-picture thinking with meticulous attention to detail and follow-through, propelling business growth.
• Your strengths lie in your sharp eye for detail, exceptional organizational abilities, effective communication, and time management.
• You possess a natural sense of urgency that keeps projects moving forward.
• You prefer to take ownership of your work, keeping your team informed.
• You enjoy being the steady hand that ensures smooth operations for the business and your team.
• Your strong work ethic is matched by an unwavering commitment to ethics and integrity.
• As the voice of the office, you value exceptional service and provide customer service with a high level of empathy and care.

A little bit about the role

This role offers the perfect opportunity for a self-driven individual who excels in a dynamic environment, values clear communication, and takes pride in delivering high-quality work.

Administrative Support : You will provide executive-level administrative support to leverage your Principal and Sr. Project Manager.

This includes but is not limited to, phone and email management, calendar organization, task management, and keeping the team focused on key tasks.

You will run light business errands from time to time such as returning small packages.

Project Support : The role involves assisting in preparing entitlement packages for projects to be filed with various City Departments and coordinating the procurement of proposals and bids.

You will draft, edit, and summarize real estate and development application documents and assist in researching and providing supporting documentation.

You will maintain the organization of all files and ensure they are saved with the proper nomenclature. You will use ClickUp to assist in managing project timelines, Quickbooks for budgets and invoices, and appropriately drawing attention to concerns, questions, and urgency when necessary.

Additional Factor : You will occasionally help oversee the property management division by visually inspecting common spaces and collecting laundry coins.

Qualifications : To Qualify

• We are looking for a professional with 2+ years of supporting a real estate developer, investor, engineering firm, or construction company administrator.
• Interest in urban planning and real estate development.

Key Software :

• Google Suite and Microsoft Suite
• ClickUp
• Adobe
• Quickbooks

The Details :

• Salary : $70k-$85k base salary plus an opportunity for a bonus
• Hours : Full-time, 9 : 00 a.m. - 5 : 00 p.m., M-F in the office
• Benefits : Paid time off, contribution to medical benefits, and 401k after the vesting period
• Location : Los Angeles, CA. (90035)
• You live within a 45-minute commute to Olympic / Robertson and have your own car, a valid driver’s license, and carry insurance.

Compensation : $70,000 - $85,000 yearly

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