JOB DESCRIPTION : The Office Administrator will support a large corporate consulting firm's 3 offices in the San Diego area.
The week will be split between the B St and Sky Park Ct locations with remote support for the Eastgate location as well.
There are around 400 employees sitting amongst these 3 offices. We are looking for someone who is a go-getter and excited about joining a very close-knit team with fantastic culture.
This is a long-term permanent contract-to-hire position that will begin as a contract and convert to direct employment after 6-12 months.
Responsibilities include :
- Supplies and inventory management, for example ordering supplies and snacks and organizing them in the office appropriately
- Facilities support, for example calling a plumber or repairman as needed
- Support for AP processes (AP duties not included, but they will prepare AP info to go to a third party finance team to prevent AP rejections)
- Preparing the office, catering, conference rooms etc. for visits from Executives
- Support organization and documentation for a fleet of about 14 vehicles
- Coordinate with security and IT for key card access for any new hires
- Any other ad hoc administrative support duties that arise
REQUIRED SKILLS AND EXPERIENCE
- 5+ years of experience working as an office administrator or office manager or similar role for a large or corporate office
- Supporting an office, rather than an individual or small group
- Flexibility in being able to work amongst the 3 San Diego offices as needed
- Invoice processing experience
- Ability to work with executives in a professional manner and greet all guests
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