Accounts Payable Clerk

What’s Our Vision and Purpose?

At Manhattan Beer Distributors , our vision is to be the leading beer distributor in the market.

Imagine building a business from the ground up, with nothing more than one truck, 4000 feet of warehouse space, two Beer Brands and a lot of determination! Simon Bergson, founder and owner of Manhattan Beer Distributors, has done exactly this, growing our business over the last 40 years to exponential heights.

Manhattan Beer Distributors now has 1.5 million feet of warehouse space, the distribution rights to 300 brands, 400 trucks and services 15 counties.

Our aim is to provide great service to all of our customers from the convenience store owner to our big chain operators, restaurants, bars and hotels.

Hard work, grit and a can do spirit are our hallmarks.

Come Join Our Family ..

We couldn’t do what we do without our team. Not only do we want to develop our brands and our business, we want to develop our people, making Manhattan Beer Distributors a great place to work.

It doesn’t matter how large we get, we’ll always be family. For this reason, we are committed to your success, coaching and development.

Our business is growing and we need smart and talented people like you to help us get where we want to be!

Opportunity Awaits

Are you a versatile team player with the desire to learn and grow in the finance and accounting field? Do you have a can do attitude and the ability to roll up your sleeves and dive in?

If so, Manhattan Beer Distributors is looking for an Accounts Payable Clerk.

How Will You Contribute?

The Accounts Payable Clerk will play a crucial role in the financial operations of our company, ensuring timely and accurate processing of supplier invoices, expense reports, and payment transactions.

The ideal candidate will have a keen eye for detail, strong organizational skills, and the ability to thrive in a fast-paced environment.

Your Main Focus :

Invoice Processing : Review, verify, and process supplier invoices for accuracy and completeness, ensuring compliance with company policies and procedures.

Including the handling of over / short product receipts with the supplier.

• Bill of Lading Tracking : Update weekly scorecard for operations regarding Bill of Lading support for all inventory receipts.
• Coding and recording expenses : Assigning appropriate account codes to each invoice or expense and recording them in multiple systems.

This helps in accurately tracking and categorizing expenses.

Payment Processing : Prepare and process payments to vendors and suppliers. Ensure selection of approved vouchers (non-PO invoices, POS and Tactical invoices) for payment.

This includes generating checks, initiating electronic payments, or coordinating with the finance team for wire transfers.

• Recording Daily Chase Link Transactions : Match daily EFTs on Chase link with invoices and manual check application into Accounts Payable system.
• Collaboration with Interdepartmental personnel : Collaborating with other departments and team members to resolve any accounts payable-related issues or inquiries.
• Vendor Relations : Communicate with vendors regarding account discrepancies, payment inquiries, and resolving any billing issues.
• Reconciliation : Perform regular reconciliations of accounts payable ledger, supplier and vendor statements.
• Compliance : Ensure compliance with internal controls, company policies, and regulatory requirements are met. Facilitate verbal ACH Bank confirmation, input all W-9 detail, calculate Sales & Use Tax, update ST-124 Certificate of Capital Improvement and compile all Excise Fuel Tax calculations.
• Month-End Closing : Assist in month-end closing activities, including accruals and account reconciliations.
• Year-End Closing : Participating in audits and providing necessary documentation and support for accounts payable transactions.
• Process Improvement : Identify opportunities for process improvements and contribute to the implementation of efficient accounts payable practices resulting in cost savings functions.
• Ad Hoc Duties : Support the finance team with other administrative and accounting tasks as needed (IDA & Pilot Projects).
• Record Maintenance : Collaborate with Sales Department to maintain accurate and time sensitive records for all Supplier SKUs laid in cost components.

Maintain accurate and organized records of all accounts payable transactions and related documentation scanned into Doc-Link paperless system.

Expense Reporting : Audit and process employee expense reports, ensuring adherence to company policies and proper documentation.

Assist with Concur travel and expense management.

Position Requirements :

• High school diploma or equivalent required; associate or bachelor’s degree in accounting, Finance, or related field preferred.
• Minimum of 2 years of experience in an accounts payable or similar accounting role. Thrives in a fast-paced and demanding work environment with the ability to be flexible and adapt to changing priorities.
• Proficiency in Microsoft Office Suite, especially Excel; experience with accounting software (e.g., Sage MAS100, DocLink, EoStar) would be a plus.
• Exceptional attention to detail and accuracy in data entry and financial reporting.
• Strong verbal and written communication skills for effective interaction with vendors and team members.
• Ability to identify issues and discrepancies and resolve them in a timely manner. Ability to manage multiple tasks, projects, and priorities with competing deadlines.
• Excellent organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
• Ability to work independently and collaboratively within a team environment.

Hourly compensation : $23.00-$25.00 per hour.

It is not typical for offers to be made at or near the top of the range. Salary offers are based on a wide range of factors including relevant skills, training, experience, education, and, where applicable, certifications obtained.

Market and organizational factors are also considered. In addition to salary and a generous employee benefits package, successful candidates are eligible to receive a discretionary bonus.