Digital Repository / Archives Assistant

Job Title : Digital Repository / Archives Assistant

Location : Americus, Georgia

Regular / Temporary : Regular

Full / Part Time : Full-Time

Job ID : 288521

About Us

Georgia Southwestern State University is a state university serving a diverse population of students, offering a range of strong undergraduate and graduate programs in a vibrant learning environment. The University is a collegial community that values collaboration and community engagement with an emphasis on faculty, staff, and student interactions. An active student body and state-of-the-art amenities enhance the learning experience on a visually appealing campus located in historic Americus, Georgia.

Georgia Southwestern State University aspires to be an engaged, progressive, and inclusive university that serves as a vibrant center of learning, culture, and economic development for Southwest Georgia and beyond.

Job Summary

The Digital Repository and Archives Assistant supports the organization, preservation, and accessibility of both digital and physical collections in the library. Reporting to the Director of Library Services, this position plays a vital role in maintaining the institutional repository, assisting with digital preservation efforts, and contributing to the development and promotion of archives and special collections.

The assistant collaborates closely with library staff, faculty, and students to support academic and research needs, while gaining hands-on experience with archival practices and digital preservation tools. Responsibilities include promoting the digital repository and archiving student work, organizing digital materials according to best practices, and working across departments to ensure that collections are preserved, accessible, and aligned with institutional goals.

Responsibilities

• Digital Preservation. (60%)
• Assists in managing and maintaining the library's digital collections, including uploading, organizing, and updating digital files in the institutional repository.
• Supports the implementation of digital preservation workflows and tools to ensure long-term accessibility of digital materials.
• Helps monitor the condition and integrity of digital files; flags issues and suggests improvements to supervisor.
• Collaborates with faculty to identify student work and other institutional materials for inclusion in the repository.
• Creates basic metadata and applies standards to ensure materials are discoverable and well-organized.
• Participates in outreach and training efforts to promote the repository and digital collections to the university community.
• Stays informed of evolving best practices and technologies in digital archiving through professional development and training opportunities.
• Archives / Collection Development. (30%)
• Organizes and maintains physical archival collections, including Carter artifacts and related historical materials.
• Assesses and processes donated books and materials for potential inclusion in the library's collection.
• Aids in tracking collection usage and identifying gaps or areas for growth.
• Supports the creation and maintenance of displays and exhibits that showcase library and archival materials.
• Other duties. (10%)
• Performs other duties as assigned to support the overall goals of the library.

Required Qualifications

Preferred Qualifications

Knowledge, Skills, & Abilities

Contact Information

For more information or questions about a job posting, please contact the Department of Human Resources by phone at 229-931-2000 or by email at hr@gsw.edu .

For technical support, please call the USG Service Desk at 877-251-2644 or support@usg.edu .

USG Core Values

The University System of Georgia is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at https : / / www.usg.edu / policymanual / section8 / C224 / #p8.2.18_personnel_conduct .

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at https : / / www.usg.edu / policymanual / section6 / C2653 .

Conditions of Employment

Offers of employment are contingent upon completion of a background investigation including a criminal background check demonstrating eligibility for employment with Georgia Southwestern State University, as determined by Georgia Southwestern State University in its sole discretion, confirmation of the credentials and employment history reflected in application materials and, if applicable, a satisfactory credit check and drug screen.

Equal Employment Opportunity

Georgia Southwestern State University is an equal opportunity employer. As such, the University takes affirmative action to preclude discrimination in recruiting, transferring, training and terminating of employees because of race, color, creed, age, sex, national origin, veterans status, disability or any other reason in accordance with applicable state and federal statutes, executive orders and other regulations which prohibit discriminatory employment practices.