POSITION SUMMARY
The Office Manager plays a pivotal role in overseeing daily office operations and administrative functions, ensuring adherence to standards and fostering a workplace culture.
With a diverse range of responsibilities, including inventory and facilities management, this role requires a keen eye for detail and strong organizational skills.
ABOUT
Our Dental office is a caring, team-oriented private practice dedicated to providing exceptional patient care. We pride ourselves on being a digital and paperless operation, utilizing the latest technologies to make our work efficient and effective.
We are passionate about creating a supportive environment where our team members can grow, reach their full potential, and get paid what they’re worth.
JOB DUTIES
- Optimize inventory management processes to efficiently meet organizational needs while maintaining and adhering to the General Corporate budget.
- Ensure office environments and procedures comply with all relevant health, regulatory, & OSHA regulations and oversee adherence at all office locations.
- Assist in opening / renovating office spaces by supporting facilities management, construction projects, and implementing administrative best practices.
- Oversee office facilities, including maintenance, repairs, and security, to ensure a safe and functional work environment.
- Maintain confidentiality throughout interdepartmental projects or initiatives.
- Streamline the onboarding & offboarding process through collaboration with the HR and IT team
- Build and maintain positive relationships with vendors, service providers, and property management teams at all office locations to ensure administrative success
- Cover at the front desk as needed and ensure Main Line has ongoing coverage at all times during hours of operations.
KEY COMPETENCIES
- Demonstrate detail-orientedness in order to identify discrepancies in the budget and collaborate with Accounting as needed.
- Strong analytical and problem-solving skills, with the ability to identify issues, develop solutions, and implement effective resolutions.
- Collaborate with HR to enforce compliance to policies and safety regulations.
- Strategically identify cost-saving opportunities in budget and inventory management.
- Execute administrative tasks & one-off projects with precision and attention to detail.
- Ensure proactive communication in order to keep all team members informed about important updates, changes in procedures, and reminders.
- Advanced technical competencies in order to successfully create spreadsheets, trackers, proposals, and maintain proper project management.
EDUCATION AND EXPERIENCE
- Bachelor's degree in Business Administration or a related field required
- At least 3 years work experience in a similar office or customer service role
- Must possess a valid / active driver’s license and a functioning vehicle
PHYSICAL REQUIREMENTS
Prolonged periods of sitting
Job Type : Full-time
Pay : Up to $60,000.00 per year
Benefits :Schedule :
Monday to Friday
Experience :
- Customer service : 3 years (Required)
- Office management : 2 years (Required)
Ability to Relocate :
- Phoenix, AZ : Relocate before starting work (Required)
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