Part-Time Administrative Assistant (On-Site)

Job Details

Administrative Assistant

This is an on-site, part-time 20 hours / week, Monday-Friday position

We like to say it’s greener here at Infinity Rehab. Here’s why :

• Annual compensation reviews
• Paid time-off begins to accrue on your first day of employment
• Benefits start on the first of the month after hire date no long wait times!
• 401(k) program with company match
• Fee-free health savings account (HSA) with employer match
• Extensive programming
• Enhanced benefits offerings like acupuncture and massage
• Culture of integrity, trust, respect, teamwork, and collaboration
• Commitment to and inclusion where everyone feels a sense of belonging
• Employee assistance program (EAP) features exclusive discounts on a variety of services, including mental health, counseling, legal advice, and wellness
• Tickets at Work benefit includes popular discounts for travel, entertainment, and your favorite retailers

COMPENSATION AND BENEFITS

Our extensive benefits include medical, dental, vision, life insurance, flexible spending accounts, fee-free health savings accounts (HSAs) with employer match, 401(k) plan with employer match, We also offer continuing education, an employee assistance program, employee referral bonuses, relocation assistance, and an annual employee appreciation event.

ESSENTIAL FUNCTIONS

Administrative Responsibilities :

• Coordinate special projects including gift baskets, client holiday gifts, acknowledgement for clients, and mailings of executive letters
• Support sales team and recruiting efforts by shipping conference supplies and marketing materials
• Coordinate contracts on behalf of the President
• Update client contract contact list
• Compose, proof, and edit documents as needed. Create files, maintain and retrieve information and confidential files as requested
• Oversee the home office administrative functions (furniture needs, space planning, building maintenance, etc.)
• Serve as the primary person for front desk and office administration including greeting office guests, answering phones, mailings, shipping, etc.
• Distribute incoming mail and faxes. Run outgoing mail through postage meter and mail
• Serve as point of contact for UPS or other shipping entities. Support Home Office with shipping needs (, asset management / IT)
• Serve as point of contact for home office property manager
• Serve as point of contact for Infinity Rehab’s record retention program
• Orders office supplies for home office and facilities while maintaining awareness and a good stewardship of the supply budget
• Send new facility boxes for outpatient and SNF programs

Calendars / Meeting Arrangements :

• Arrange meetings by finding venue, arranging meals, negotiating rates, arranging audio / visual needs, and handling all other needs to ensure a successful meeting
• Review and reconcile final invoice to assure accuracy
• Assist with travel arrangements as needed

ABOUT INFINITY REHAB

Infinity Rehab was founded by our president, who is a physical therapist. For nearly 25 years, we have been a therapist-run company (PT president, SLP and PT vice presidents).

Infinity Rehab strives for clinical excellence through evidence-based research and practice of our proprietary Clinical Model.

We are dedicated to the professional development of our clinicians through robust continuing education, leadership training, mentorship, and advancement opportunities.

Infinity Rehab provides equal employment opportunities (EEO) to all qualified individuals. Any personnel actions taken are without regard to race, color, religion, sex, national origin, age, disability, protected veteran status, marital status, pregnancy, sexual orientation, or gender identity.

In addition to federal law requirements, Infinity Rehab complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company operates.

We look forward to receiving your application and getting to know you better!

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Qualifications

• High school degree or equivalent with additional training or education in administrative / human resources work
• Exceptional relational skills to communicate effectively over the phone as well as in person. Superior communication skills;

polished, professional, efficient.

• Excellent detail orientation and accuracy
• The ability to handle interruptions while maintaining a calm, professional demeanor
• The ability to work successfully as part of a team
• Lift up to 30 pounds
• Outstanding proficiency in Microsoft Office applications, including Word, Excel, Outlook, Teams, and PowerPoint
• Have excellent writing, editing, and composition skills
• Solid knowledge of business protocols, best practices and practical, common sense business savvy
• Equal ability to see the big picture and attend to the details
• Be self-motivated, energetic, professional, organized, and able to prioritize assignments
• Maintain confidentiality on privileged information, documents, communications, and conversations
• The strong belief that the achievement of our mission to set the standard in rehabilitation for successful aging by delivering the best of science with the art of caring is reached through skilled, dedicated, and satisfied employees
30+ days ago