Legal Secretary
Higgs Fletcher & Mack LLP, one of San Diego’s oldest and most prestigious law firms, has an opening for an experienced Litigation Legal Secretary.
Salary is commensurate with experience.
Job Responsibilities :
- Scheduling consultations, appointments, depositions, etc.
- Maintaining and updating attorney calendars
- Routine telephone calls with clients, opposing counsel, court clerks, court reporters, etc.
- Opening, stamping, scanning, imaging, uploading, routing, and filing of all incoming and outgoing mail
- Preparing pleadings for court filing (State and Federal) and service
- Electronically file / serve documents
- Preparing exhibit binders and hearing / trial binders for attorneys
- Draft client correspondence
- Perform administrative support functions, such as scanning documents, e-mailing documents to clients, maintain and update electronic and physical files, meeting with clients, prepare and submit check requests and expenditure request forms, scheduling and reserving conference rooms, etc.
Qualifications :
- Strong administrative skills and attention to detail
- Able to effectively prioritize and meet deadlines
- Excellent written and oral communication skills
- Able to work as a team with attorneys and staff members
- Strong sense of discretion
- Professional appearance and professional communication with clients and co-workers
- Bachelor’s Degree preferred
- Minimum of three years of litigation legal secretary experience
- Strong working knowledge of Forms Work Flow, CompuLaw, and iManage
- Proficient in Microsoft Word
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