Administrative Assistant

Contract for 3 months

Description :

Individuals who excel in this role have a high level of attention to detail and the ability to work well as part of a fast paced team.

The ideal candidate has a high level of multitasking abilities, strong proactive communication, and organization skills.

In this position, it will require working with printing / mailing / filing important and time sensitive documents, kicking off and running scheduled data loads into the systems, and providing daily status updates and proactive alerts to their leaders.

General responsibilities :

oprinting / mailing / filing important and time sensitive documents

okicking off and running scheduled data loads into the systems

oproviding daily status updates and proactive alerts to their leaders

• Collating backup documents to refund checks, stuffing envelopes, assuring all outgoing mail is picked up or dropped off daily
• Updating excel spreadsheet with daily batches delivered to Imaging
• Mailing high priority compliance refunds using certified return receipt
• Printing and mailing outgoing correspondence
• Processing and distribution of physical and virtual incoming mail / faxes Submitting IT tickets when there are printer issues / SPM issues.
• Proactively communicating to leadership when these issues arise.
• Review and confirm CAT refund packets for appropriate approval levels (Signature Authority)
• Running refund file for Accounts Payable daily (CAT)
• Re-mailing of returned refund checks when appropriate
• Processing of CAT program load twice daily
• Monitoring of shared email bucket for refund support (Tacoma Refunds) providing prompt response when needed

Additional Skills & Qualifications :

High school diploma or equivalent is required

Skills :

• Intermediate proficiency in computer technology and intermediate experience in Microsoft Office applications including Excel and Outlook- required
• Excellent organization skills and ability to multitask and adhere to sperate SLAs Excellent written and verbal communication skills
• Prior in office assistant or management preferred

Work Environment : Onsite

Onsite

Schedule : M-F 8 : 00 -4 : 30 pm PST

About TEKsystems :

We're partners in transformation. We help clients activate ideas and solutions to take advantage of a new world of opportunity.

We are a team of 80,000 strong, working with over 6,000 clients, including 80% of the Fortune 500, across North America, Europe and Asia.

As an industry leader in Full-Stack Technology Services, Talent Services, and real-world application, we work with progressive leaders to drive change.

That's the power of true partnership. TEKsystems is an Allegis Group company.

The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.