Onsite Assistant Community Association Manager (MFL2024-7600)

Overview :

Imagine working for a dynamic, technology-driven HOA management company that is rapidly expanding, offering abundant opportunities for career advancement, and fostering a company culture that genuinely supports its team members.

RealManage has earned the prestigious Certified™ recognition from Great Place to Work®, a global authority on workplace culture, employee experience, and leadership excellence.

This accolade is a testament to the positive feedback from our employees about their RealManage experience.

At RealManage, we deeply value your professionalism and dedication. We are dedicated to ensuring your long-term career success and consider you not just an employee, but a valued member of our family.

Join us at RealManage and be part of a thriving environment where growth, innovation, and supportive teamwork define our everyday operations.

Company Overview :

RealManage is a prominent national firm recognized on the Inc. 5000 list, operating across 26 states and serving a diverse array of clients including homeowners’ associations (HOAs), condominium associations, cooperatives, luxury high-rises, municipal utility districts, and master-planned communities.

Our client base also includes nationally renowned developer and builder clients.

Ranked among the top firms in the community management industry (#3 out of 5,000+), RealManage distinguishes itself by delivering exceptional solutions at competitive prices.

We leverage cutting-edge cloud-based technologies and mobile apps, supported by industry-leading practices and a highly skilled workforce.

Our mission at RealManage is to offer comprehensive and innovative solutions that consistently surpass customer expectations.

We prioritize transparency and visibility in all client interactions, continuously measuring our performance to achieve rapid improvement.

We foster a workplace culture that promotes professionalism, encourages growth, and embraces diversity. By maintaining financial strength and focusing on continual innovation, we aim to lead the industry with pioneering advancements.

Join RealManage and contribute to a company dedicated to excellence, innovation, and delivering unparalleled service in community management.

RealManage is a values-based company with the following values as our guiding principles :

Integrity : we always do the right thing.

Respect : for our customers, employees and company; mutual respect is the cornerstone for every RealManage relationship.

Selflessness : more than teamwork; we are part of something special and much larger than any of us.

Personal Relationships : we are a professional services company; people do business with people they like.

Always Improving : never satisfied, always learning and always growing; one is either getting worse or getting better...never staying the same.

At RealManage, we are always getting better.

Responsibilities :

We are seeking an Onsite Assistant CAM to assist with day to day operations of our community located in the MIramar Floida area

Deed Restriction Letters : Produce and track letters based on the site inspections. Maintain violation log, both active and resolved

Renewals : Track expiration dates on all agreements for assigned associations (landscape maintenance, pool maintenance, janitorial, etc.

solicit bids for renewal, renew the agreements with current vendor if requested and / or assist the bid packet preparation.

Insure that all agreements are fully executed and are appropriately filed

Meeting Notice Preparation : Assist with the preparation of the Board Meeting Packets and Annual Members Meeting Packets in accordance with the association’s bylaw notice requirements

Attendance at Meetings : Attend Board Meetings and Annual Members Meetings as needed to assist the Association Manager and to record minutes

Prepare Minutes : Draft meeting minutes and make additions / changes as directed by the Association Manager and Board Members for assigned associations.

Manage the approval process of the minutes by the Association Manager and circulate to the

Board of Directors within thirty days of the meeting

New Board Member Packets : Prepare and fulfill the New Board Member Packet(s) within two (2) working days of the Annual Members Meeting

Maintenance of Corporate Records : Maintain and update the corporate records and minutes books for assigned associations

Committee Coordination : Manage the volunteer process for assigned associations and maintain a data file of volunteers for each committee and manage committee requests

Filing : Set up files for new associations as assigned and maintain association files per standard office procedures

Research and Coordination : Assist the Association Manager with researching resident requests, securing locations and dates for meetings

Plus other work related tasks as needed

Qualifications :

1 year of apartment, commercial or property management experience required

Previous Homeowner Association (HOA) management experience strongly desired

Microsoft Office products

Communication skills

Attention to detail

Service orientation

Responsiveness and follow up

Multi-tasking - Ability to handle multiple tasks / situations at one time

Pay and Benefits :

$21.00 to $24.00 hour, depending on education and experience.

Benefits include : Medical Insurance

Medical Insurance

Dental Insurance

Vision Insurance

Life and Disability Insurance

HSA (Required High Deductible Medical Plan to be eligible)

Education Reimbursement

401K matching

Employee Assistance Program (EAP)

11 paid Holidays