Amendments Operations and Budget Specialist

Overview

Please make an application promptly if you are a good match for this role due to high levels of interest.

Fred Hutchinson Cancer Center is an independent, nonprofit organization providing adult cancer treatment and groundbreaking research focused on cancer and infectious diseases.

Based in Seattle, Fred Hutch is the only National Cancer Institute-designated cancer center in Washington.

With a track record of global leadership in bone marrow transplantation, HIV / AIDS prevention, immunotherapy and COVID-19 vaccines, Fred Hutch has earned a reputation as one of the world’s leading cancer, infectious disease and biomedical research centers.

Fred Hutch operates eight clinical care sites that provide medical oncology, infusion, radiation, proton therapy and related services, and network affiliations with hospitals in five states.

Together, our fully integrated research and clinical care teams seek to discover new cures to the world’s deadliest diseases and make life beyond cancer a reality.

At Fred Hutch we value collaboration, compassion, determination, excellence, innovation, integrity and respect. These values are grounded in and expressed through the principles of diversity, equity and inclusion.

Our mission is directly tied to the humanity, dignity and inherent value of each employee, patient, community member and supporter.

Our commitment to learning across our differences and similarities make us stronger. We seek employees who bring different and innovative ways of seeing the world and solving problems.

Fred Hutch is in pursuit of becoming an anti-racist organization. We are committed to ensuring that all candidates hired share our commitment to diversity, anti-racism and inclusion.

The Amendments Operations and Budget Specialist will manage industry centralized clinical trial amendments in the Clinical Research Support.

The incumbent will be responsible for assessing the operational logistics of non-industry and industry-sponsored oncology clinical trial amendments, evaluating impacts, and determining necessary workflows.

This position will work directly with internal regulatory and post-award teams, study teams, central offices, clinic partners, faculty members and research collaborators to manage amendments.

This position will manage centralized clinical trial amendments and budget negotiation in support of larger CRS strategic goals initiatives.

This position requires understanding of research processes, non-industry, and industry-sponsored oncology clinical trials, and maintain institutional knowledge of amendment requirements, dependencies, site-specific clinic implementation, and post-award requirements.

At Fred Hutchinson Cancer Center, all employees are expected to demonstrate a commitment to our values of collaboration, compassion, determination, excellence, innovation, integrity, and respect.

Responsibilities

PRIMARY / ESSENTIAL DUTIES :

Manage amendment timeline, ensuring that all financial, clinic implementation and contract requirements are executed accurately and expeditiously.

Engage clinical trial office, clinic, regulatory and contracting entities to ensure adherence to timeline goals.

• Project manage and oversee standardization of amendment services to support fully centralized amendment services from assignment to completion.
• Manage centralized amendment processing activities on behalf of study teams to ensure continuity with institutional goals, best practices, and standards in support of larger CRS strategic initiatives to increase quality, compliance and reduce amendment processing times.
• Improve operational process standards based on feedback and data from internal and external partners to optimize amendment processes.
• Ensure all amendment impacts clinical and financial are integrated by working proactively with central offices, clinic partners, faculty members and research collaborators.
• Create comprehensive budgets and ensure clinical trial budgets support protocol amendment implementation, and institutional requirements (i.

e. institutional fees, procedure and administrative costs, study team time and effort, etc.).

Other duties as assigned.

SCOPE OF RESPONSIBILITY :

• Serve as a subject matter expert in clinical trial amendment operationalization, financial evaluation, and resource allocation.
• Collaborate with pharmaceutical sponsors, institutional sponsors, and study teams to integrate and implement protocol amendment requirements.
• Manage source documentation and records practices throughout the amendment process for continuity with CRS standards and best practices.
• Manage communications and trackers to maximize transparency and efficiency from triage to contract execution.
• Report amendment progress to Investigators, study teams, internal and external stakeholders to ensure transparency throughout the amendment process in support of larger strategic initiatives.
• Support CRS initiatives that will enable study teams to maximize post award management and cost recovery.

Qualifications

MINIMUM QUALIFICATIONS :

• Minimum 3 to 5 years’ experience coordinating clinical trials, or other equivalent experience.
• Bachelor’s Degree or equivalent years of experience.
• Demonstrated ability to deliver outcomes in fast paced environments.
• Demonstrated ability to work as an effective member of an interdisciplinary team.
• Demonstrated skills in critical thinking and problem solving.
• Ability to process complex documents and extract key information.
• Working with multi-disciplinary teams.
• Forecasting and meeting deadlines.
• Communicating with all levels of a research organization.
• Basic knowledge of clinical trial budgets.
• Familiarity with project management tools and techniques.
• Familiarity with CTMS and systems to support workflow & metrics.
• Proficiency in use of Excel, MS Word, and Acrobat.
• Strong verbal and written communication skills.
• Strong attention to detail and ability to work according to CRS central office standards and best practices.
• Excellent interpersonal skills and ability to build positive and professional working relationships with internal and external stakeholders.
• Effectively able to communicate and demonstrate accountability in a remote setting.

PREFERRED QUALIFICATIONS :

• Clinical research related certification.
• Experience with oncology trials.

A statement describing your commitment and contributions toward greater diversity, equity, inclusion, and antiracism in your career or that will be made through your work at Fred Hutch is requested of all finalists.

The annual base salary range for this position is from $69,472 to $104,187, and pay offered will be based on experience and qualifications.

Fred Hutchinson Cancer Center offers employees a comprehensive benefits package designed to enhance health, well-being, and financial security.

Benefits include medical / vision, dental, flexible spending accounts, life, disability, retirement, family life support, employee assistance program, onsite health clinic, tuition reimbursement, paid vacation (12-22 days per year), paid sick leave (12-25 days per year), paid holidays (13 days per year), paid parental leave (up to 4 weeks), and partially paid sabbatical leave (up to 6 months).

Our Commitment to Diversity

We are proud to be an Equal Employment Opportunity (EEO) and Vietnam Era Veterans Readjustment Assistance Act (VEVRAA) Employer.

We are committed to cultivating a workplace in which diverse perspectives and experiences are welcomed and respected. We do not discriminate on the basis of race, color, religion, creed, ancestry, national origin, sex, age, disability (physical or mental), marital or veteran status, genetic information, sexual orientation, gender identity, political ideology, or membership in any other legally protected class.

We are an Affirmative Action employer. We encourage individuals with diverse backgrounds to apply and desire priority referrals of protected veterans.

If due to a disability you need assistance / and or a reasonable accommodation during the application or recruiting process, please send a request to Human Resources at hrops@fredhutch.

org or by calling 206-667-4700.

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