Civil Construction Project Manager

Kwest Project Manager Position Description

Position : Project Manager

Report to : Senior Project Manager

Job Description Overview

The Project Manager’s is responsible for estimating and providing project management of multiple and concurrent projects in the assigned business sector.

The project manager will ensure their assigned projects are successful for all involved parties and are profitable for Kwest Group.

They will ensure their assigned projects are managed in a method that maximizes safety, quality, and customer service.

Responsibilities

• Assisting in the preparation of bids by working with senior project manager regarding constructability issues.
• Prepare quantity take-offs for proposals.
• Solicit material and subcontractor pricing for resources required for project bids.
• Work with Senior Project Manager, Field Operations, and the Equipment Department to arrange and manage company resources on all projects.
• Represent company in a professional manner to public / clients at pre-bid meetings and project meetings.
• When needed, work at project sites to direct / assist Superintendents / Foremen.
• Provide servant leadership to all customers internal and external to foster growth of relationships and trust.
• Prepare estimates.
• Review and understand all plans, specifications, addenda, and other bid documents.
• Perform accurate quantity take-off under direction of Director of Preconstruction.
• Serve as technical / constructability expert during proposal process.
• Proficient in HCSS Heavy Bid
• Procure subcontract and material quotes. Review all subcontractors and suppliers quotes to ensure they meet specifications, and that Kwest Group has included the full scope of work in the bid.
• Prepare a summary of additional project requirements (i.e. : on-site safety representative, drug testing, testing laboratory services, submittals requiring P.

E. stamp, waste / borrow agreements, sales tax, special insurance requirements, etc.). Review with the senior level Project Manager or Estimator prior to bid submission.

• Assist senior level Project Manager or Estimator in pricing & final submission of bid documents. Final bid markup must be approved by Senior Management.
• Schedule and complete all duties with minimal direct supervision.
• Represent company in a professional manner in all instances.
• Prepare, manage, and file all contract documents from award to project close-out.
• Upon award, transfer HCSS Heavy Bid cost & cost codes to Heavy Job and Dexter Chaney. Prepare all contract documents listed above (in conjunction with the Project Accountant) for review with the senior level Project Manager.
• Schedule an in-house pre-job meeting to review the scope of the project. Minimum attendees should include the Vice President, Equipment Manager, General Superintendent, Foreman, Project Accountant, and EHS Personnel.

Distribute documents to attendees (i.e. : plans, specifications, standard drawings, supplemental specifications, field book, schedule, shop drawings, SWPPP) via Procore and paper copies when necessary.

• Schedule a pre-job meeting with the Sr. Project Manager. Prepare all documents (i.e. : schedule, material source letter, subcontractor letter, haul route request letter, others) and attend the meeting.
• During the life of the project, maintain original plans & specifications, all revisions to plans & specifications, and distribute revisions to suppliers and subcontractors affected by revisions.

Prepare letters, estimates, schedule updates and other necessary documents for review with the Sr. Project Manager.Assist the Project Foremen, subcontractors and suppliers as needed.

• Make weekly site visits (minimum) or as needed. Prepare for, attend, and represent Kwest Group at all project meetings with the senior level Project Manager.
• Collect all accounts receivable (AR) and process all accounts payable (AP) accurately and in a timely manner. Review the AR report for your projects monthly with the senior level Project Manager / Accounting Department Representative.
• Upon completion of the project, complete the project closeout (i.e. : receipt of final payment, final payment of all subcontractors & suppliers, final releases from all Borrow / Waste / Rental agreements, final project file).
• Review and update all cost reports
• Review all HCSS Heavy Job timecards for accuracy and correct in conjunction with the Foremen prior to entry each week. Review all cost report output weekly and correct prior to the following weeks report.
• Review cost reports with the Foreman weekly.Identify items that need corrective field action by the Foreman.
• Review & Accurately report HCSS Heavy Job Daily Cost to Foreman, Superintendent and General Superintendent.
• Prepare Monthly ECAC Report
• Prepare monthly ECAC reports. Review reports with the Accounting Department Representative prior to the monthly financial meeting.

Reports are to be 100% accurate & timely.

• Work approximately 50 55 hours a week.
• Perform all duties consistent with the Company Mission Statement and the Kwest Group philosophy.
• Maintain a positive attitude and good working relationships with customers, employees, and the public.
• Travel to Kwest Group office locations as needed to attend periodic staff meetings and to allow collaboration with peers.

Travel to various geographic regions to assist in the management of Kwest Group projects.

• Periodic travel to Kwest Group regional offices will be required.
• Overnight and some extended travel to perform estimating and project management assistance duties will be necessary.
• Air travel will be required.

Requirements and Qualifications

• 5+ years of industry heavy civil / site work construction project management experience (Roadway, DOT, Highway, Concrete Structures, Excavation, Utilities, Asphalt Paving, Concrete, Design & Build Projects)
• Bachelor’s Degree in Construction Management or Civil Engineering or equivalent field experience in Civil Construction.
• Must be a self-starter with collaborative, entrepreneurial spirit, and willingness to think outside the box.
• Develop and maintain positive relationships with internal and external customers
• Must be able to work flexible hours, including evenings and weekends as required.
• Train, educate and assist field representatives on the construction sites.
• Strong analytical thought process with sound judgement and attention to detail while maintaining the ability prioritize and expedite when necessary.

Authority

• To contact suppliers and subcontractors for quotes.
• To request accurate and timely reports from the General Superintendent, Foremen, suppliers, and subcontractors assigned to all projects.
• To act as the company representative to the Owner, subcontractors, and suppliers during the life of the project under the direction of the Director of Project Management.
• To schedule and assist in the management of subcontractors and suppliers.

Kwest Group Mission Statement

It is our goal to provide each client with unsurpassed results in target geographical areas through exceptional project management supported by a highly trained and motivated team utilizing the best resources, with safety having priority over all competing objectives.

To accomplish this, we recruit and retain the best employees in our industry while maintaining a focus on diversity and stakeholder satisfaction.

At all levels, Kwest Group will continually strive to be the leader in the construction industry with our core values being safety, quality, and customer satisfaction.

About Kwest Group

Kwest Group is a self-performing civil site construction firm, nationally recognized as an industry leader in safety and 2024 Contractor of the Year by Associated Builders & Contractors, as well as being Marathon Petroleum’s Contractor of the Year in 2016, with operations in the energy, petrochemical, industrial, rail, federal and public markets.

At Kwest Group, we enjoy being an employee-owned company (ESOP), sharing the highest core values of safety, quality, and customer satisfaction .

We are committed to our team members and the work they do, giving them the tools they need to succeed and grow with us, while ensuring the highest degree of safety for our associates, project stakeholders, and the public.

We offer a remarkable safety program and includes a wellness program with rich benefits focusing on total-human health.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job.

Duties, responsibilities, and activities may change at any time with or without notice.

Kwest Group maintains a policy of non-discrimination for all employees and applicants in every facet of the company’s operations.

In compliance with federal and state laws, Kwest Group recruits, hires, trains, and promotes all qualified employees, in all job titles, without unlawful discrimination based on race, color, creed, religion, sex, gender identity or expression, sexual orientation, pregnancy, age, citizenship, national origin, disability, veteran status or genetic information.