Executive Assistant/Office Admin

Job Description

Job Description

We are seeking an Executive Assistant / Office Admin to enhance our Policy & Strategy operations through high-level administrative support.

This role will also have additional responsibilities for office operations. Our Executive Assistants are a critical part of our business, ensuring efficient day-to-day office management while supporting executives with scheduling, travel, and project coordination.

They are highly organized, proactive, and capable of managing multiple priorities across teams. The ideal candidate has a demonstrated interest in housing policy and / or communications and marketing.

We can't wait for you to join our team!

What You'll Do

• Manage executive calendars, meetings, and travel logistics for Policy & Strategy teams and New York-based executives.
• Coordinate and prepare materials for internal meetings, congressional meetings, public hearings, and industry events. Take notes and manage action items.
• Draft, edit, and proofread documents, including meeting agendas, presentations, press releases, white papers, and letters.
• Maintain QAP tracking and provide monthly congressional district updates.
• Organize logistics for company events (e.g., groundbreakings, family resource days), including catering, rentals, and scheduling.
• Handle website updates, social media posts, and press releases for policy and strategy initiatives.
• Assist with project management for key initiatives led by executives.
• Support office operations four days per week, including inventory management, food and drink delivery, and visitor reception.
• Provide support for office operations, including event setup, mail distribution, and document organization.
• Process expenses and invoices for both office and executive functions.
• Other duties as assigned.

Requirements

Skills & Abilities

• Strong written communication, with ability to draft and edit professional documents with clarity and precision.
• Interest in communications and policy; Has a passion for staying informed about policy and industry trends.
• Organizational skills : Capable of managing multiple tasks, prioritizing deadlines, and maintaining attention to detail.
• Ability to pivot between executive support, office management, and project coordination.
• Strong interpersonal skills, able to collaborate with internal teams, executives, and external stakeholders.
• Proactively addresses challenges and finds efficient solutions.
• Proficiency in technology : Skilled in Microsoft Office Suite, website management tools, and project management software.

Education & Experience

• Bachelor’s degree in communications, business, policy, or a related field preferred, or equivalent work experience.
• 3-5 years of experience in executive support, office management, or a similar role, with an emphasis on communications and policy tasks.
• Experience in managing projects, coordinating events, and supporting high-level executives.
• Notary not required upon hire, but must be willing to obtain and maintain an active notary public license in New York state.

Benefits

The Company

Welcome to Lincoln Avenue Communities (LAC)! We are a dynamic and entrepreneurial real estate private equity firm that strengthens communities.

As a developer, investor, and operator, we provide sustainable, high-quality homes for lower- and moderate-income individuals, seniors, and families across 28 states.

With a portfolio encompassing 150+ properties and 25,000+ units, we are committed to creating lasting impacts on the lives of our residents and the communities we serve.

What We Offer

The expected base salary for the role is $90,000 - $115,000. This represents the current range and is subject to change. To determine starting pay we carefully consider a variety of factors, including primary work location and an evaluation of a candidate’s skills, experience, market demands, and internal parity.

Our comprehensive total rewards package offers more than just a salary.

Benefits include :

• Performance-based bonuses
• Full medical, dental, and vision coverage for you and your dependents
• 401(k) plan with employer matching and immediate vesting
• Life and disability insurance
• Generous PTO, holidays, and sick time
• Paid parental leave
• Employee referral incentives
• Fun company and team-building events
• Continuous learning and development opportunities

Equal Employment Opportunity

LAC is an equal-opportunity employer. We prohibit discrimination and harassment of any kind and afford equal employment opportunities to employees and applicants without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.

At LAC, we conform to the spirit and the letter of all applicable laws and regulations.