Assistant Property Manager

We are currently seeking

an Assistant Property Manager to join our healthcare-focused Property Management team. Our Healthcare Team helps our client strategize, evaluate, and execute real estate transactions to meet their business and occupancy needs.

In this role, you will manage and execute routine lease transactions while fostering client relationships and supporting business growth.

You will be responsible for contributing to or overseeing regular reporting, budgets, cash flow forecasts, collections, lease abstracts, and memorandum documenting significant tenant issues and tenant relations.

You will work primarily in an observatory capacity role on complex projects.

Here is some of what your day will look like :

As the Assistant Property Manager (APM), you will work alongside and provide support to the General Manager in overseeing portions of our client's Southern California Medical Office Building portfolio, including both owned and leased properties.

Multi-tasking and flexibility are essential skills needed in this role. Primary responsibilities include interfacing with tenants, landlords, facility staff, finance team members, third-party vendors, and the client, as well as responding promptly and professionally to tenant requests and other building issues.

Track & follow up on tenant and client requests. Review monthly financial reports, assist in rent collections, and help manage minor Tenant Improvement projects.

The keys to success will be engaging with tenants and landlords while ensuring that our client receives outstanding customer service.

Additionally, you will work with our team to support new initiatives that enhance service delivery.

Administrative and Financial

• 100% certificates of insurance are accurate and in compliance with standards
• Contract and lease files are accurate, up to date, and tracked in Yardi
• Assist in Management Audits and new property start-ups
• Process accounts payables (AP) and accounts receivables (AR)
• Tenant Billings review
• Assist GM with the preparation of monthly / quarterly reporting and annual budgets.

Client / Tenant Services / Day-to-Day Operations

• Ensure all tenant communications are of the highest quality
• Liaison between tenants and facilities / building engineers, security and housekeeping
• Construction Projects / Contractor Relations
• Scheduling the use of materials to be moved into or out of the property
• Strong customer service skills
• Assist with ad hoc projects under the guidance of Senior team members.

You are an individual who sees the big picture, acts decisively, and focuses on creating an energized and collaborative environment.

As an Assistant Property Manager, you will contribute to the establishment and refinement of work quality, cultural initiatives, and best practices to drive results as a team.

You will also contribute to developing successful, diverse teams through inclusive and thoughtful means of communication.

Success will be measured by your ability to develop winning strategies for project execution.

You are people-focused, seeking out and understanding the needs, perspectives, and motivations of clients, tenants, and team members alike.

Your ability to manage tenant relationships will allow for seamless conflict resolution, account maintenance, and overall development of client relationships.

Sound like the job you’re looking for? Before you apply it’s also worth knowing what we’re looking for :

• A high school diploma or GED
• 3+ years of experience supporting a commercial property management team (or comparable relevant experience)
• Experience in Microsoft Office, Excel, and work orders
• Familiarity with and understanding of leases and lease language
• Ability to effectively present information and respond to questions from senior-level management, clients, tenants, vendors, peers, and the public
• A valid California Real Estate license or be willing and able to obtain one within six (6) months of hire.
• A bachelor’s degree
• Familiarity with Yardi, Corrigo, and AP / AR
• Spanish-speaking competency
• Certificates of insurance, and tenant interaction

Schedule : Monday - Friday 8 a.m. - 5 p.m.

Pay $70,500 - 85,000 with a 7.5% targeted bonus of the annual salary

Estimated compensation for this position is :

70,500.00 85,000.00 USD per year

Location :

On-site Glendale, CA, Simi Valley, CA

If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements. We’re interested in getting to know you and what you bring to the table!

Personalized benefits that support personal well-being and growth :

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health.

Some of these benefits may include :

401(k) plan with matching company contributions

Comprehensive Medical, Dental & Vision Care

Paid parental leave at 100% of salary

Paid Time Off and Company Holidays

Flexible and Remote Work Arrangements may be available

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services.

We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process.

We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons.

We will then delete it safely and securely.