Court Clerk Assistant - Bilingual (English/Spanish)

Functions and Responsibilities

Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned.

• Responds to customers regarding legal options to satisfy cases, including fines, trials or hearings, driver safety, deferred dispositions, warrants, extensions, jail bond outs, posting of bonds, filing motions, and others as appropriate to criminal and administrative case types.
• Updates case files in the Court’s case management system as contact is made with customers, judges, prosecutors, defense attorneys, witnesses, and others.
• Applies payments as appropriate, balances cash drawers, and prepares deposits of considerable amounts of money daily. Reviews financial information and applications to negotiate with customers to set-up payment plans to include weekly monitoring.
• Coordinates with prosecutors and police officers about their availability to schedule hearings, trials, and appearances on dockets.
• Prepares official court documents to prepare for court cases. Prepares cases for transfer to other courts as appropriate.

Contacts defendants, prosecutors, defense attorneys, officers, and others regarding court appearances and non-compliance issues.

Researches names, addresses, and telephone numbers of defendants using various databases to facilitate contact and case compliance.

• Assists judge in courtroom, monitors and attends to juror needs, coordinates courtroom activity (including maintaining order).
• Generates complaints (official charging instruments), prepares summons and subpoenas, and prepares paperwork such as defendant histories for use at appearance docket.
• Monitors cases for compliance, processes cases in accordance with legal requirements, and prepares documentation for judges and prosecutors, including warrant of arrest.
• Compiles data / information, tracks and monitors for performance measures and / or reports.
• Investigates and recommends resolution of procedural and operational problems.

Responsibilities Supervisor and / or Leadership Exercised :

None.

Knowledge, Skills and Abilities Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.

• Knowledge of appropriate laws, policies, or procedures dependent on circumstances.
• Knowledge of court proceedings.
• Knowledge of City practices, policies, and procedures.
• Skill in oral and written communication.
• Skill in handling multiple tasks and prioritizing.
• Skill in using computers and related software.
• Skill in data analysis and problem solving.
• Ability to handle hostile or difficult customers.
• Ability to retain knowledge of historical laws and procedures.
• bility to perform basic mathematical calculations.
• Ability to use document scanners and related software applications.
• Ability to communicate effectively with diverse groups of individuals utilizing tact and diplomacy.
• Ability to establish and maintain good working relationships with other City employees and the public.
• Ability to exercise discretion in confidential matters.

Criminal Background Investigation This position has been approved for a Criminal Background Investigation.