Position Title : Administrative Assistant
Location : PhoenixAZ
Employment Type : FullTime
JobSummary :
We are seeking adetailoriented and proactive Administrative Assistant to join ourteam. The successful candidate will provide comprehensiveadministrative support ensuring the smooth operation of our office.
This role involves a variety of tasks including managingcommunications scheduling appointments and handling officelogistics.
KeyResponsibilities :
CommunicationManagement :
- Answerand direct phone calls emails and other correspondence.
- Greet and assist visitors in a professional and friendlymanner.
Scheduling andCoordination :
- Schedule and coordinate meetings appointments and travelarrangements.
- Maintain and update calendarsfor team members.
DocumentPreparation :
- Prepareedit and format documents presentations and reports.
- Handle confidential information withdiscretion.
Office Management :
- Order and maintain office supplies andequipment.
- Ensure the office is cleanorganized and wellstocked.
- Coordinatemaintenance and repairs of office equipment.
RecordKeeping :
- Maintain andupdate filing systems both electronic and physical.
- Manage databases and ensure data accuracy.
Supportto Staff :
- Provideadministrative support to team members as needed.
- Assist in the preparation and distribution of materialsfor meetings.
Qualifications :
High school diploma or equivalent;Associate's or Bachelor's degreepreferred.
Proficiency inMicrosoft Office Suite (Word Excel PowerPoint Outlook).
Excellent written and verbalcommunication skills.
Strong organizational and timemanagement skills.
Ability to multitask and prioritizetasks effectively.
Attention to detail and problemsolving skills.
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