Commercial Lease Accounting Clerk

Mass General Brigham Real Estate Office

Mass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our mission. As a not-for-profit, we support patient care, research, teaching, and community service, striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham.

Job Summary

Mass General Brigham currently occupies over 20 million square feet of space including nearly 200 owned buildings and approximately 400 leased sites. In conjunction with its affiliated hospitals, the Mass General Brigham Real Estate office is responsible for management of this portfolio including all types of real estate transactions, project management, engineering and utilities, lease administration, asset management and sustainability. Under the direction of the Senior Lease Administrator, the Lease Administration Accountant is a key player on the team providing accounting support to lease administration for the leased portfolio of properties, and for the management of the Owned portfolio including analytical support around ongoing strategic Enterprise initiatives.

Responsibilities

• Investigate rent payment issues with landlords and business partners / internal clients, working with AP and company accountants to resolve accounting discrepancies
• Perform account reconciliations and journal entries as required or needed
• Process landlord invoices for payment
• Perform desktop audits of annual reconciliation statements from landlords, tracking year over year landlord expense for variance analysis
• Identify portfolio trends for opportunities for improved efficiencies and cost reduction
• Work with budget managers across the Enterprise during annual budget preparation to report future lease expense
• Prepare monthly common area maintenance, real estate tax, water / sewer / utility tenant invoices for receivable leases and / or coordinate with non-patient billing for their invoicing of tenant pass-through expense
• Track percentage rent, prepare invoices as necessary, and pursue collection of associated rent
• Work in lease administration tool (Visual Lease) entering monthly tenant receipts
• Establish and maintain all necessary records, files and reports as required for day-to-day lease accounting
• Process third-party property management invoices, tracking costs and maintaining files and records, ensuring accuracy in billing cost centers
• Perform ad hoc projects and analyses of issues to support lease administration management of lease portfolio, all performed within time sensitive deadlines and with a high degree of attention to detail

Qualifications

Skills / Abilities / Competencies

Additional Job Details (if applicable)

Remote Type : Hybrid

Work Location : 399 Revolution Drive

Scheduled Weekly Hours : 40

Employee Type : Regular

Work Shift : Day (United States of America)

EEO Statement

Mass General Brigham Incorporated is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and / or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. To ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Veteran's Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants who require accommodation in the job application process may contact Human Resources at (857)-282-7642.

Mass General Brigham Competency Framework

At Mass General Brigham, our competency framework defines what effective leadership "looks like" by specifying which behaviors are most critical for successful performance at each job level. The framework is comprised of ten competencies (half people-focused, half performance-focused) and are defined by observable and measurable skills and behaviors that contribute to workplace effectiveness and career success. These competencies are used to evaluate performance, make hiring decisions, identify development needs, mobilize employees across our system, and establish a strong talent pipeline.