Director of Operations

Job Description

Job Description

Position : Director of Operations

Location : SOAS Headquarters

Department : Operations

Reports to : Chief Operating Officer (COO) / Chief Financial Officer (CFO)

Job Summary :

Reporting to the COO / CFO, the Director of Operations will oversee the day-to-day activities of Son of a Saint, ensuring that the organization is managed and performing efficiently and effectively.

Supervisory Responsibilities :

• Participates in the hiring and training of Operations Department personnel.
• Will act as the direct supervisor for the following employees : Human Resources Manager, Senior Accountant, Logistics Manager, Office Manager, and Building and Facilities Manager.
• Organizes and oversees the work and schedules of Operations Department employees.
• Conducts performance evaluations that are timely and constructive.
• Handles discipline and termination of employees as needed and in accordance with company policy.
• Determines labor needs to meet organizational goals.

Supervisory Responsibilities by Department :

• Logistics Management : Develop and implement logistics strategies to streamline processes and enhance efficiency. Optimize transportation routes to minimize costs and improve delivery timelines.
• Building and Facilities Oversight : Manage maintenance schedules and oversee facility improvements. Ensure compliance with safety regulations and maintain a safe working environment.

Coordinate with contractors and vendors for building-related projects.

Human Resources Coordination : Collaborate with the HR team to recruit, train, and retain talented staff. Implement HR policies and procedures to foster a positive work culture.

Address employee concerns and provide guidance on performance management.

Accounting Supervision : Monitor financial activities, budgeting, and reporting. Review financial statements and ensure compliance with accounting standards.

Coordinate with external auditors for financial audits.

Office Management : Oversee administrative functions to support day-to-day operations. Manage office supplies, equipment, and vendor relationships.

Coordinate office layout and space utilization for optimal efficiency.

Duties / Responsibilities :

• Works with chief executives, c-suite, and other members of the leadership team to set the organization's strategic goals.
• Establishes quantitative and qualitative metrics, guidelines, and standards by which the company's efficiency and effectiveness can be evaluated;

identifies opportunities for improvement.

• Reviews, analyzes, and evaluates internal operating procedures.
• Implements policies and procedures that will improve day-to-day operations.
• Ensures work environments are adequate and safe.
• Oversees operations personnel to ensure the department is reaching goals set by Son of a Saint leadership.
• Plans, directs, controls, implements, evaluates, monitors, and forecasts budgets and cost in the Operations Department to maintain organizational objectives.
• Communicates and explains new directives, policies, or procedures to managers; for major changes, meets with entire operations staff to explain changes, answer questions, and maintain morale.
• Improves mentee’s and guardians satisfaction through policy and procedural changes.
• Leads coordination and integration of efforts among Operations, Administration, Development, Community Engagement, Programming, and Marketing Departments to produce smoother workflow and more cost-effective processes.
• Projects a positive image of the organization to employees, partners, and community.
• Performs other related duties as assigned.

Required Skills / Abilities :

• Thorough understanding of practices, theories, and policies involved in business and finance.
• Excellent verbal and written communication and interpersonal skills.
• Excellent managerial and diplomacy skills.
• Proficiency in Google Suite and related software.
• Excellent organizational skills and attention to detail.
• Excellent analytical, decision-making, and problem-solving skills.

Education and Experience :

• Master's degree in Business Administration or related field.
• Extensive and diversified background of related experience.
• Minimum 10 years of relevant work experience.

Physical Requirements :

• Prolonged periods sitting at a desk and working on a computer.
• Must be able to lift up to 30 pounds at times.
30+ days ago